AP Payment Notification

The system can send a payment notification voucher to the vendor when an Automated Clearing House (ACH) payment is processed. A similar notification is sent if an ACH payment is reversed.

To activate the feature:

  1. Specify a Payment Notification Device and Sender's email for vouchers in System Options Maintenance (XM) Accounts Payable Options.

  2. Select Pmt notification? in Vendor Maintenance (VM) for each vendor you pay via ACH.

When ACH payments are processed through Check Print/Payment Processing (NCP), a voucher that lists invoices paid is sent to the email address specified in the vendor's remit-to address.

The AP Payment Notification includes the following information:

  • The system-assigned payment number

  • Invoice date

  • Invoice number

  • Invoice amount

  • Invoice balance

  • Discount taken

  • Payment amount

  • Payment date

  • Currency code

The total line includes the vendor's name and total invoice, balance, discount and payment amounts.