Road Map: AP Payment Reversal

Use the AP Payment Reversal (NVC) program to void checks for reconciliation purposes, reverse payments posted to the general ledger, and print the AP Payment Reversal Register. See Background for more information.

Before you run this program each time

You should run these programs in this sequence:

  1. AP Invoice Entry (NE) to enter vendor invoices, and print the AP Invoice Register.

  2. Vendor Payments (NC) to select invoices for payment, and print the Cash Requirements report.

  3. Check Print (NCP) to print a batch of checks.

  4. (Optional for void) AP Payment Register (NCR) to print the AP Payment Register and update the general ledger.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Accounts Payable Options) to select the option Bank reconciliation system active?

  • System Options Maintenance (XM) (GL Journal Options) to set these options for updating the general ledger: Print journal after register?, Print from GJ?, Post in D=Detail or S=Summary, Post from R=Register or J=Journal, and Erase posting files after posting?

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • User Maintenance (UIM) to give each user who will run this program permission to update general ledger; select Allow final reg upd?

  • GL Account Maintenance (GMM) to set up GL organization codes and GL accounts.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs:

  • Outstanding Transaction Listing (NBO) to print a list of transactions that have not been reconciled.

  • Disbursement Report (NMD) to print a list of cash payments within a date range.

  • Vendor Payments (NC) to select invoices for payment, and print the Cash Requirements report.

  • AP Invoice Maintenance (NM) to change the hold status of invoices that have been reinstated.

  • AP Inquiry (NI) to display invoices from vendors and determine payments owed to vendors.

  • AP-Purchasing Inquiry (NDQ) to display which check paid a particular invoice for a particular purchase order.

  • AP Check Inquiry (NCI) to display checks, including voided checks.

  • Check Listing (NMS) to print a listing of checks.

  • Vendor Invoice Inquiry (NDI) to display the distribution for a vendor invoice.

  • Vendor Service Inquiry (VSI) to display invoice information, invoice history, and AP aging information for a vendor.