Road Map: AR Invoice Inquiry

Use the AR Invoice Inquiry (RQ) program to display AR invoice information, including the fields that you can maintain in the AR Invoice Maintenance (RM) program.

Before you run this program each time

You should run these programs in this sequence:  

  1. AR Invoice Register (RR) to select confirmed shipments to invoice and print the AR Invoice Register, which creates AR invoices, updates commissions, sales statistics, and the general ledger.

  2. (Optional) Invoice Print Queue (RPPM) to process the queue.

OR

Invoice Print (RP) to print or reprint an invoice for a specific shipment.

You may also have run these programs:

  • Cash Receipts Entry (RCE) to apply cash received from customers to AR invoices, apply adjustments to existing transactions, enter miscellaneous cash, and enter customer deposits and on-account payments, and print the Cash Receipts Register.

  • AR Invoice Maintenance (RM) to mark an invoice disputed, enter promised payment information, and change AR terms for an open invoice.

  • AR Adjustments Entry (RB) to apply an AR adjustment or write-off to an invoice, enter an adjustment or write-off, transfer an invoice balance to another AR account, and print the AR Adjustment Register.

  • One-Step Invoice Entry (RE) to enter a credit memo, debit memo, adjustment, or reversal and then AR Invoice Register (RR) to invoice these transactions.

  • RMA Maintenance (RMA) to enter an authorization for a customer to return material and AR Invoice Register (RR) to invoice and print the AR Invoice Register.

And Conditionally

Receiver Maintenance (IRC) to receive the returned material and AR Invoice Register (RR) to invoice and print the AR Invoice Register.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • (Optional) System Options Maintenance (XM) (Enterprise Options) to select the Process comm for progress payments? option.

  • AR Dispute Reason Codes Maintenance (TRSM) to set up reason codes for disputed charges.

  • Terms Code Maintenance (TER) to set up codes for cash payment discounts, discount dates, and due dates.

OR

Progress Payments Terms (RTER) to set up terms for progress payments.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs:

  • Cash Receipts Entry (RCE) to apply cash received from customers to AR invoices, apply debit/credit adjustments to existing transactions, enter miscellaneous cash, enter customer deposits and on-account payments, and print the Cash Receipts Register.

  • AR Invoice Maintenance (RM) to mark an invoice disputed or enter promised payment information.

  • AR Adjustments Entry (RB) to apply an AR adjustment or write-off to an invoice, enter an adjustment or write-off, transfer an invoice balance to another AR account, and print the AR Adjustment Register

  • One-Step Invoice Entry (RE) to enter a credit memo, debit memo, adjustment, or reversal and then AR Invoice Register (RR) to invoice these transactions.

  • AR Inquiry (RA) to display a customer's AR transactions and prepare aging schedules.

  • AR Transaction Inquiry (RTI) to display AR transactions.

  • Statement Print Selection (RSS) to create customer statements that meet your criteria and queue them for output and Statement Print Queue (RSPM) to process the queue.

    OR

Statement Print (RS) to print customer statements that list open AR transactions.