Display an Interface Journal

Use the Interface Journal Inquiry (GJQ) program to display a journal's transactions. See Background and Road Map for more information.

Note
If you accessed this program from another program, skip step 1.

  1. Enter data in these fields:

Field Name

Type / Max Length

Action / Description

Journal source

Required
3 alphanumeric

Enter the journal source code or click the Lookup icon and use the standard lookup options to select the code from a list.

Journal number

Required
5 numeric

Enter a journal number for the journal source code you entered.

You do not need to enter leading zeros; for example, if you enter 3, the program displays 00003.

Optionally, you can run the GL Journal Inquiry (GJI) program to list and view journal numbers.

  1. (Optional) Click Sum/Dtl to switch between a summary and detail inquiry.

A detail inquiry displays these fields:

Field Name

Displays

GL org

The GL organization code for each journal transaction

GL account no

The GL account number for each journal transaction

Account title

The title associated with the account number

Entered at

The date and time the transaction journal was run

Reference

The reference for the journal transaction, which may be the check/reference or an invoice number

Description

The description of the journal transaction

Debits

Debit amount of the journal transaction

Credits

Credit amount of the journal transaction

User

The user who posted the transaction

Post date

The date the transaction was posted

A summary inquiry displays these fields:

Field Name

Displays

GL org

The GL organization code for each journal transaction

GL acct no

The GL account number for each journal transaction

Posted

The date the journal transaction was posted

Debits

The total debit amount for the journal transaction

Credits

The total credit amount for the journal transaction

  1. (Optional) Click Prog opts to review your options. To change them:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Sort tab to set sort order.

    3. Click the Program tab to set this program specific option:

Field Name

Type / Max Length

Action / Description

Print in summary or detail

Optional
1 alphanumeric

Select S to display a summary inquiry or select D to display a detail inquiry. D is the default.

    1. Click Save to save these options for future use.

    2. Click Refresh to redisplay selected options.

    3. Click OK to apply options or click Cancel to exit without applying them.

  1. (Conditional) Select a transaction and click Detail in detail mode (the Detail button is inactive in summary mode) to drill to additional information. The program that displays depends on the journal source. Press F1 to display help for the program you access. Click OK to return to this program.

  1. Choose the appropriate options:

To

Do This

Review your options for this program

Click Prog opts. See step 3.

Print the transaction listing

Click Print. See Print an Inquiry.

Switch between a summary or detail inquiry

Click Sum/Dtl. See step 2.

Display additional details for the selected transaction

Click Detail. See step 4.

View the original register or journal (as a PDF file)

Click Archive and the select:

  • Register to view the register
  • Journal to view the journal
  • Back to return without viewing an archive

The ability to view registers/journals is controlled by the Archive option selected for the journal in System Options Maintenance - GL Journal Options.

Select another journal source

Click OK.

Return to the menu

Click Exit.