Road Map: GL Account Maintenance

Use the GL Account Maintenance (GMM) program to add and change GL organizations and accounts, or copy a range of accounts from one organization to another. See Background for more information.

Before you run this program each time

You should run these programs: None required

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (GL Journal Options) to set the Post in D=Detail or S=Summary option.

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • Currency Codes Maintenance (TCU) to set up currency codes.

  • (Optional) GL Sub-Types Maintenance (TGLS) to add report subtypes that can be used in financial reports and in reporting GL statistics in the Executive Information Summary (EIS) program.

  • (Optional) User Fields Maintenance (XMO) to create user-defined fields for this program.

  • (Optional) Audit Trail Maintenance (XAT) to activate system logging of entries and changes.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs:

  • Set GL Account Subtypes (GLSET) to set the Subtype field for GL accounts when you convert from QMRP to PowerShift Enterprise System.

  • GL User Maintenance (GUIM) to add GL users and give them access or restrict them from accessing specific accounts.

  • Posting Criteria Maintenance (XPC) to set up posting criteria and accounts that programs use to post to the general ledger.

  • Branch Maintenance (TBM) to set up branches.

  • Organization Groups Maintenance (TOGM) to set up organization groups.

  • GL Account Listing (GML) to print the chart of accounts or a report that shows the last update, current open amount, last close balance, and last year balance.

  • GL Inventory Reconciliation Report (GLINV) program to print a general ledger inventory reconciliation report for manufacturing, purchasing, sales, branch transfers, or inventory adjustments.

  • Financial Reports Format Maintenance (GFM) to set up financial report formats.

  • Financial Reports Header Maintenance (GHH) to set up financial report headers.

  • Executive Information Summary (EIS) to display general ledger statistics.

  • Audit Trails (ATR) to print an audit trail report.