Display a Sales Shipment

Use the Sales Shipment Confirmation Inquiry (OCQ) program to display a new, confirmed, or invoiced shipment. See Road Map for work flow.

Enter data into these fields:

Field Name	Type / Max Length	Action / Description
Order number	Required 12 alphanumeric	Enter the number of the order that you want to confirm, click the Lookup icon and use the standard lookup options to select the order from a list, or click the Lookup icon on the far right to select an existing shipment from a list.
Shipment number	Optional 3 alphanumeric	Enter the number of the shipment or leave blank to display the most recently created shipment.

The program displays these fields:

Field Name

Displays

Order type

S/O: Sales order

Order number

The order number you entered or selected

Shipment number

The number of this shipment followed by its status:

Confirmed	This shipment has been picked and confirmed.
In picking	A shipment has been created but not confirmed.
In picking; pending apprv	A shipment has been created but not confirmed or approved
Invoiced	This shipment has been invoiced.

Ship via

The code for the carrier

Cust PO number

The customer's purchase order number for this order

FOB

The Freight On Board code and description that prints on the sales documents

Freight terms

The method of payment code and description that prints on the sales documents

Incoterms code

The Incoterms (International Commercial Terms) code/description that prints on sales documents. If populated, Incoterms is printed rather than FOB.

Dept number

The code of a department within your organization that gets credit for this sale

Contact

The customer contact that prints on shipping documents

Special instr

The special shipping instructions entered on the order or shipment and prints on shipping documents

Date wanted

The date the customer wanted the order to be shipped

Date ordered

The date the customer placed the order

Date shipped

The date this shipment shipped or is expected to ship

Rev ship date

If the ship date changed, the new ship date

Revised reason

The reason code that explains why the ship date changed

Ship-to

The address to which this order is to be shipped

Bill of lading

The number of the bill of lading for this shipment followed by its status if the BOL is confirmed or invoiced

Order priority

A code (1 to 9) that management uses to identify critical shipments

EDI import no

If this order originated as a sales quotation, imported order, or transferred project, the number the system assigned to that original order

Customer number

The number of the customer that placed this order

Ship-to

The ship-to number if you shipped to a ship-to address that is different from the customer's billing address

Dest customer

The customer's number if you shipped to the customer; if this customer is a dealer and you shipped directly to the dealer's customer, the number of the end user

Picked by

The person who picked the items for this shipment

(Optional) Click Other info to display these fields:

Field Name	Displays
Sales rep 1 - 4	The code for this customer's primary sales representative and the sales reps that share credit for the sale
Split 1 - 4	The portion of the sales order or line total upon which each sales rep's commission is to be calculated
Sales tax license 1 - 2	The number of this customer's resale license Note This field may have a different label based on the Sales tax license desc 1 and Sales tax license desc 2 options in the System Options Maintenance (XM) program (Enterprise Options).
Order rev no	A number that identifies the revision for this order
GL org code	The code for the organization that takes revenue for this sale
Sales branch	The branch that made this sale
AR terms	The code for the payment terms for this customer
Tax	The code for the tax jurisdiction and sales tax rate
Gross disc %	The discount percent applied to the gross amount of the sales order
Accrued disc %	The discount percent applied to the remainder after the Gross disc % has been subtracted
Misc disc %	The discount percent applied to the remainder after both the Gross disc % and Accrued disc % have been subtracted

Click Lines. The program displays this information for each line on this shipment:

Field Name	Displays
Line	The line number
Item number	The number of the item ordered on this line
Stk UOM	The stocking unit of measure
Original qty	The quantity of this item that the customer ordered
Qty in picking	The quantity to be picked; 0 if it has been picked
Qty shipped	The quantity of this item that has been shipped
Kit?	Kit: This item shipped as an unassembled set of components Blank: This item is not a kit
Exp shp	The expected ship date
Extended wt	The total weight of the item on this line: Weight per UOM x Qty in picking or shipped The weight is from the Weight per UOM field in the item's record in the Branch Item Maintenance (IMB) program.
Extended vol	The total volume of the item on this line: Volume per UOM x Qty in picking or shipped The volume is from the Volume per UOM field in the item's record in the Branch Item Maintenance (IMB) program.

Select an line and click Select to display these fields:

Field Name	Displays
Line number	The number of this line
Item number	The number of the item on this line
Description	The description of this item
Qty orig order	The quantity the customer ordered in stocking and sales units of measure
Qty requested	The current quantity the customer requested in stocking and sales units of measure
Qty in picking	The quantity of this item to be picked in stocking and sales units of measure
Qty shipped	The quantity that has been shipped or confirmed to be shipped in stocking and sales units of measure
Split lot?	If a lot controlled item: Selected: The customer will accept multiple lots to fulfill this order line Blank: This order line must be fulfilled from a single lot
Expected ship	The expected ship date for this item
Drop ship?	Selected: The order is to be shipped directly to your customer or a branch Blank: This is not a drop shipment

Click Other info to display these additional fields:

Field Name	Displays
Sales UOM	The sales unit of measure
Description	The description of this item
Selling price	The unit price of this item
Discount %	The discount given to this item on this line
Open surcharge	Total surcharges for this line, if surcharges apply
Line value	The extension: (Selling price x Qty shipped) + (Surcharge x Qty shipped) - Line discount

See Change Shipment Information.