Purge Audit Trail Records

Use the Audit Trail Purge (ATX) program to delete audit trail records based on the date it was added, deleted or changed. The cutoff date you enter will be used for all audit trails selected in a single purge session. Execute the program multiple times for to purge from different sets of files based on the length of time you want audit trail details to be available. Purged records are output to a specified device; you may want to consider saving the output to a PDF file to allow future searching of audit trail history.

If you output directly to a File device type and select multiple files to process at once:

  • If you want all purged data in one file, confirm that the Erase or append setting for the device is A (maintained in Output Device Maintenance - XDM).

  • If you want a separate file for each audit trail, leave the device's File name field blank (maintained in Output Device Maintenance - XDM). Select this program's Verify each file? option to specify the output file name as each audit trail is processed.

The program lists these fields:

Field Name

Displays

Purge

Selected: Audit trail records will be purged
Not Selected: Audit trail records will not be purged

File name

The actual file name

File description

The descriptive file name

  1. Choose the appropriate options:

To

Do This

Review your options for this program

Click Prog opts. See Set Options for Reports and Inquiries.

Select/de-select a file for which audit trails are to be purged

Click on a line and click Select or double click the line. A check mark in the Purge column indicates audit trail records for that file are selected for purge. Click Select or double click the line again to clear the check mark.

Select/de-select all files names

Click All. The All button becomes active after you have select a line.

Specify additional purge criteria

Click Process. See step 2.

Exit to the menu.

Click Exit.

  1. When  you click Process the program prompts:

Field Name

Type / Max Length

Action / Description

Cutoff date

Required
10 date

Select a date or enter a date shortcut. Audit trail records added or changed on or before the entered date will be purged.

Output device

Optional
8 alphanumeric

If left blank, the device specified in Options is used. If that is also blank, deleted records are printed to your default output device in a format similar to the Audit Trail Listing.

Verify each file?

Optional

Select to review a report of audit trail records to be deleted before they are purged. After the report for each audit trail you will be required to enter PURGE for records to be deleted. Leave the Verify each file? option blank to purge selected audit trails without further operator intervention.

Note
If your output device is a file with no file name specified (maintained in Output Device Maintenance - XDM), select Verify each file? to be prompted for the output file as each audit trail is processed.
 

  1.   Click OK to purge audit trail records for selected files through the date specified or click Cancel. See step 1.