Receive a Vendor Contract

Use the Receiver Maintenance (IRC) program to receive items against an open vendor contract. See Background and Road Map for more information.

  1. Click Contract.

  2. Enter the vendor contract number or click the Lookup icon and use the standard lookup options to select the contact number from a list. The vendor, item, description and cumulative quantity received on the contract to date are displayed for information.

  3. Enter data in these fields:

Field Name

Type / Max Length

Action / Description

Qty to receive

Optional
11 numeric

 Accept the displayed quantity or enter a different quantity in the item's stocking unit of measure.

Inspection?

Optional

Select if this item appears damaged or leave blank if it appears to be in good condition.

Some items may require inspection; you will be unable to de-select this field.

Shipped via

Optional
3 alphanumeric

Select the carrier that delivered the product.

Tracking number

Optional
30 alphanumeric

Enter the tracking number the carrier assigned to this delivery.

Packing slip number

Optional
12 alphanumeric

Enter the vendor's packing list number  for the items you are receiving.

Notes?

Optional

Select if you want to be able to enter notes for receiver lines or leave blank if you do not.

  1. Click OK to accept these entries, click View to view the contract information or click Cancel to exit without receiving against this contract.

  2. (Conditional) Take the appropriate action if these conditions apply:

If

Do This

The item is controlled, the program prompts you to enter stocking location and/or lot or serial number(s)

Accept the displayed stocking location or enter a different one. Enter the lot number or first serial number or leave blank if the system assigns them for you.

See Enter Control Information for more information.

No open purchase requisition is available the program prompts Contract requires open reqs to receive

Contact your purchasing department. They can manually add a requisition or advise you to not receive the goods and return them to the sender.

  1. The program displays a message with the receiver number created and if the order was stocked or requires inspection.

    Click OK to proceed or, if you selected Notes?, choose the appropriate option:

To

Do This

Proceed

Click OK.

Add comments to a receiver line

Click Notes. Received lines are listed.

Highlight the line you want to add notes for and click Select or double click the line.

Line detail is displayed. Click Notes to add your comments. See Enter or Change Notes.

When you are done entering notes for receiver lines, click OK.

  1. Enter another contract number or leave blank to receive another type of order or exit the program.