Close a Purchase Order

Use the PO Maintenance (VOE) program to enter a new purchase order, change an existing order, and close a purchase order. See Background and Road Map for more information.

  1. Enter the PO number that you want to close or click the Lookup icon and use the standard lookup options to select the PO number from a list.

  2. Click Close order.

Depending on the open status of the purchase order, the program displays one of these prompts:

 

Prompt

Action

 

PO cannot be closed; line [number] is in inspection or has not been received to stock.

Click OK. Use the Receiving and Inspection (IRI) program to inspect items and receive to stock.

 

PO does not have any lines; cancel this PO?

Click Yes to close the order, or click No to cancel.

 

PO has lines with partial receipts; continue with close of PO?

This order has no receipts or partial receipts.

Click Yes to void the order or close the order short, or click No to cancel and use the Receiving and Inspection (IRI) program to inspect items and receive to stock.

  1. Click OK.

    When a purchase order is completely received, or you close the order with partial receipt, the status is Received. The purchase order receives the Closed status after all lines have cleared accounts payable.

  2. Enter another PO number, click New, or click Exit.