RoboHelp 2019 - Publishing

With Update 4 or higher applied, you can publish Responsive HTML5 and WebHelp outputs.

With Update 5 or higher applied, you can publish Responsive HTML5 and WebHelp outputs to SharePoint. Publishing has also been added to all the presets.

Generating is about RoboHelp converting the content of your source files to HTML code that can be interpreted by different browsers. Typically this would be used to create an output for the author to view during development but it can also be given to the developers for installation.

Publishing is about the author uploading those output folders and files to a web server. Typically this will be so that end users can access HTML5 and WebHelp outputs from the server. With Update 5 applied, the option has been added to all presets so that authors can upload the output to a location required by their developers.

Setting Up a Publish Location

The process is the same for both responsive and webhelp outputs.

Click the Publish option in the Preset to see any existing locations. Here there are none.

Click the cogwheel settings icon and select the type of profile to be set up.

RoboHelp Server

RoboHelp Server is a separate product that can be installed on a server to provide analytical tools and feedback.

Complete the fields as required and click Save.

FTP

File Transfer Protocol enables you to publish your output to any web enabled server.

Complete the fields as required and click Save.

SFTP

Secure File Transfer Protocol is increasingly required to provide a more secure upload.

Complete the fields as required and click Save.

File System

If the target location can be seen through File Explorer, this is the simplest way to upload your output.

Complete the fields as required and click Save.

Publishing

Once your publish locations have been set up, they will be listed when you click Publish in your preset and will be available to all your projects.

Republish All

Normally when you publish, RoboHelp only uploads files that have changed since the last time you published. Tick Republish All if you want all the files in the output to be uploaded.

It's important to note that the process never deletes anything from the server. Topics and images that are no longer part of the output have to be deleted manually.