Road Map: AP Payment Register

Use the AP Payment Register (NCR) program to print the AP Payment Register and update the general ledger. See Background for more information.

Before you run this program each time

You should run these programs in this sequence:

  1. AP Invoice Entry (NE) to enter vendor invoices and print the AP Invoice Register.

  2. Vendor Payments (NC) to select invoices for payment and print the Cash Requirements Report.

  3. Check Print (NCP) to print a batch of checks if you print checks.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (GL Journal Options) to set these options for updating the general ledger: Print journal after register?, Print from GJ?, Post in D=Detail or S=Summary, Post from R=Register or J=Journal, and Erase posting files after posting?

  • (Optional) System Options Maintenance (XM) (Accounts Payable Options) to set the Bank reconciliation system active? and Post ck register cash by payment no? options.

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • User Maintenance (UIM) to give each user who will run this program permission to update general ledger; select Allow final reg upd?

  • GL Account Maintenance (GMM) to set up GL organization codes and GL accounts.

  • Posting Criteria Maintenance (XPC) to set default and specific GL organization codes and GL accounts for automatic posting to the general ledger. You set them up for these posting names: 1099, AP, AP ACCRUAL and CURR EXCH.

  • AP Payment Method Codes Maintenance (TAPM) to set up payment method codes used for alternate payments.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs:

  • (Conditional) AP Payment Reversal (NVC) to void a check for reconciliation purposes, reverse payments posted to the general ledger, and print the AP Payment Reversal Register.

  • AP-Purchasing Inquiry (NDQ) to display which check paid a particular invoice for a particular purchase order.

  • AP Check Inquiry (NCI) to display checks.

  • Vendor Service Inquiry (VSI) to display invoice information, invoice history, and AP aging information for a vendor.