Background: Fixed Expense Processing

Use the Fixed Expense Processing (NFP) program to create invoices for fixed expenses that are due during a period. See Road Map for work flow.

This topic has these subtopics:

Multiple Invoices
Criteria for Creating Invoices
Printing and Updating

Multiple Invoices

You can create multiple invoices for the same fixed expense record. For example, if you process fixed expenses at the end of the month and have a fixed expense that is due weekly, the program creates an invoice for that fixed expense for each week in the month.

If you run the program more than once in a month, automatic date control prevents duplicate processing of already processed fixed expenses. Similarly, if you do not process fixed expenses for a month, these fixed expenses are processed when you process the following month.

When the program creates invoices for fixed expenses, it creates a payable transaction for each fixed expense that is due before the processing date. The program repeats processing for each fixed expense until the next due date for that fixed expense is later than the processing date.

Criteria for Creating Invoices

The program creates an invoice for a fixed expense if the:

• Posting date is later than the start date of the fixed expense.

• Next due date of the fixed expense is before to the posting date. The program calculates the next due date by adding the posting frequency to the last posting date. Use the Fixed Expense Maintenance (NFM) program to set up these posting frequencies:

• Difference between the original invoice balance and the amount paid-to-date is greater than zero. This calculation applies only if an original invoice balance was entered for the fixed expense.

Printing and Updating

The program creates the fixed expense invoices in an FXP batch. Run the AP Invoice Register in the AP Invoice Entry (NE) program to print the invoices and update the fixed expenses. When you confirm that the register printed correctly, the AP Invoice Register program updates the next due date.

After you pay the invoice, the AP Payment Register (NCR) program updates the amount of payments to date.

Copyright © Qantel Technologies, Inc. 2025