Road Map: AP Inquiry

Use the AP Inquiry (NI) program to display invoices from vendors and determine payments owed to vendors.

Before you run this program each time

You should run these programs:

  • AP Invoice Entry (NE) to enter vendor invoices and print the AP Invoice Register.

  • Fixed Expense Processing to create invoices for fixed expenses for which you print the AP Invoice Register.

  • Sales Commission Processing (SCR) program to print a listing of sales commissions, which creates a batch of invoices in the AP Invoice Entry program, for which you print the AP Invoice Register.

  • Rejected Material Disposition (MRB) to select a vendor disposition that results in a credit for a purchased item, which creates a batch of invoices, for which you print the AP Invoice Register.

  • Manufacturing Order Maintenance (MIM) to enter a manufacturing order and optionally obligate and pick components.

OR

Manufacturing Order Picking Selection (MSS) to obligate and pick all required components or sets of components.

OR

Material Usage Maintenance (MUA) to obligate and pick selected components.

OR

Picking Confirmation (MPK) or Secured Picking (SMPK) to pick all required components, sets of components, or selected components.

Picking causes the system to move vendor-managed components from consignment inventory to on hand and creates a consignment batch for which you print the AP Invoice Register.

You may also run these programs in this sequence:

  1. Vendor Payments (NC) to select invoices for payment and print the Cash Requirements report.

  2. (Conditional) Check Print (NCP) to print a batch of checks.

  3. AP Payment Register (NCR) to print the AP Payment Register and update the general ledger.

You may also have run:

  • AP Transaction Archive (NEX) to print a listing of invoices and fixed expenses with a balance of zero and move them to history.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • GL Account Maintenance (GMM) to set up GL organization and GL account codes.

  • Vendor Maintenance (VM) to set up vendor records.

  • (Optional) Fixed Expense Maintenance (NFM) to enter fixed expenses.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs: Any