Road Map: AP Invoice Maintenance

Use the AP Invoice Maintenance (NM) program to change the due and discount date, discount amount, 1099 report amount, reference, and hold status of invoices that have not been paid in full. See Background for more information.

Before you run this program each time

You should run these programs:  

  • (Conditional) Fixed Expense Processing (NFP) to release fixed expenses and AP Invoice Entry (NE) to print the AP Invoice Register.

  • (Conditional) Sales Commission Processing (SCR) program to print a listing of sales commissions and optionally create a batch of invoices in the AP Invoice Entry (NE) program.

  • (Conditional) Rejected Material Disposition (MRB) to select a vendor disposition that results in a credit for a purchased item.

  • (Conditional) Manufacturing Order Maintenance (MIM), Material Usage Maintenance (MUA), Manufacturing Order Picking Selection (MSS), Picking Confirmation (MPK), Secured Picking (SMPK), WIP Movement (WIPM), Labor Entry (LLE), or Labor Import (LEI) to pick components that are in consignment inventory and AP Invoice Entry (NE) to print the AP Invoice Register.

  • AP Invoice Entry (NE) to enter vendor invoices, apply a credit or debit memo to an invoice, and print the AP Invoice Register.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • Vendor Maintenance (VM) to set up vendors.

  • Fixed Expense Maintenance (NFM) to enter fixed expenses.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs in this sequence:

  1. Vendor Payments (NC) to select a batch of invoices for payment and print the Cash Requirements report.

  2. (Conditional) Check Print (NCP) to print a batch of checks.

  3. AP Payment Register (NCR) to print the AP Payment Register and update the general ledger.

You may also run these programs:

  • AP Inquiry (NI) to display invoices from vendors and determine payments owed to vendors.

  • Vendor Invoice Inquiry (NDI) to display the distribution for a vendor invoice.