Print the AP Distribution Report

Use the AP Distribution Report (NRA) program to print a report of GL accounts debited and credited, sorted either by vendor and invoice or by currency, organization, and account. See Background and Road Map for more information.

  1. Set your options:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Selection tab to select specific records.

    3. Click the Program tab to set these program specific options:

Field Name

Type / Max Length

Action / Description

Sort by V=Vend/Inv or C=Cur/Org/GL acct

Required

Select how you want to sort the report:

  • V Vendor/Invoice
    Sorts by vendor and invoice number

  • C Currency/GL org/GL acct
    Currency, organization, and account number

Page break on vendor or GL account?

Optional

Select to insert a page break between vendors (if sorting by vendor and invoice) or GL organization and accounts (if sorting by currency, org and account).

Include history?

Optional

Select to list fully paid invoices that have been moved to history with the AP Transaction Archive (NEX) program or leave blank to omit them.

Print GL T=Title or D=Description

Conditional/Optional

If you opted to sort by vendor and invoice, select whether to print the account title or description

  • T GL Title
    Prints the title of the GL account set in the GL Account Maintenance (GMM) program

  • D GL Description
    Prints the description that you entered on the distribution line in the AP Invoice Entry (NE) program; if the line has no description, the program prints the GL account title

Exclude cancelled invoices?

Optional

Select to omit cancelled invoices or leave blank to include them.

Show PO org/account?

Optional

Select to print the organization and account number specified on the PO line. The information is included if the Inventory-GL interface is on and the invoice distribution line is tied to a PO and receiver.

Include all invoice transactions?

Conditional/Optional

This option is only applicable when you select by Account no.

Select to include all invoice transactions: the one containing the selected account is listed first, followed by all other transactions for the invoice. Leave blank to only show the transaction that contains the selected account.

  1. Choose the appropriate options:

To

Do This

Review the report on the screen before printing

Click View. See Background for a list of what displays.

Print the report

Click Print. See Background for a list of what prints.

Note
The report prints immediately if the option Allow device override? in the Date-Output Device Maintenance (ZE) program is not selected.

If this option is selected, the program prompts Output device. Accept the default device that displays, which is specified in the Date-Output Device Maintenance program, or enter the name of a different device.

Save these options for future use

Click Save.

Exit the program

Click Exit.