Road Map: AP Template Maintenance

Use the AP Template Maintenance (NSM) program to add invoice distribution templates for a variety of transaction types that can be selected in Vendor Maintenance (VM) and used as defaults for AP Invoice Entry (NE). See Background for more information.

Before you run this program each time

You should run these programs: Any

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Accounts Payable Options) to set these options: Landed cost type 1 - 4, 1099 field description, GST reporting flag description, AP/Purchase variance %, and AP interfaced to purchasing?

  • System Options Maintenance (XM) (GL Journal Options) to set these options for updating the general ledger: Print journal after register?, Print from GJ?, Post in D=Detail or S=Summary, Post from R=Register or J=Journal, and Erase posting files after posting?

  • System Options Maintenance (XM) (Inventory Control Options) to set the Inventory interfaced to GL? and Update average/actual costs? options.

  • System Options Maintenance (XM) (Sales Commission Options) to set the Commission processing active? and Upd commissions to A=AP, F=File, N=None option to A if you want to process commission payments to sales reps or N if you want to issue manual checks to sales reps.

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • Accounting Period Maintenance (GDM) to set up period-ending dates for accounting periods and years.

  • Batch Number Setup (XBC) to set up a batch numbering scheme for automatic assignment of batch numbers, and set the Allow manual assignment? option.

  • User Maintenance (UIM) to give each user who will run this program permission to update general ledger; select Allow final reg upd?

  • GL Account Maintenance (GMM) to set up GL organization codes and GL accounts.

  • Posting Criteria Maintenance (XPC) to set default and specific GL organization codes and GL accounts for automatic posting to the general ledger for these posting names: AP, AP ACCRUAL, COMM ACCRU, COMM EXP, CURR EXCH, INV VAR, and SURCHARGES.

  • AP Payment Method Codes Maintenance (TAPM) to set up AP payment method codes.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs:

  • Vendor Maintenance (VM) to set up vendors and select a template for distributions for AP Invoice Entry (NE).

  • AP Invoice Entry (NE) to enter invoices.