Background: AP Template Maintenance
Use the AP Template Maintenance (NSM) program to add invoice distribution templates for a variety of transaction types that can be selected in Vendor Maintenance (VM) and used as defaults for AP Invoice Entry (NE). See Road Map for work flow.
This topic has these subtopics:
Why Use an AP Template
Template Selection
Warning Message for Percentage
Invoice Entry for Vendors with an AP Template
File Maintenance
Why Use an AP Template?
The AP template is a "journal" template that you can use when entering a miscellaneous vendor invoice that is not attached to a purchase order/receiver.
Using the AP template saves field entry time. You also have the flexibility to fill in or change entries later. One typical use for using a template is for employee expenses that use the same accounts each month.
Template Selection
The AP template can be selected in the Vendor Maintenance (VM) program to use as a default for the AP Invoice Entry (NE) program. The template can also be selected in the AP Invoice Entry (NE) program during invoice entry.
Warning Message for Percentage
The program displays a warning message if percentages are used and they do not equal 100%, but the program allows you to continue.
Invoice Entry for Vendors with an AP Template
If the vendor has an assigned template:
The vendor's template entries populate the distribution fields when you enter invoices.
The sequence number matches the NSM sequence number. If you add sequence 2, the program defaults to sequence 2 template entries.
The debit and credit description, organization account, and amount default from the template, but entries can be changed. Credits display with a negative sign.
The program calculates the distribution amount for percentages as the percent of the invoice amount.
The template name, selected in the Vendor Maintenance (VM) program, displays on the vendor's invoice header.
File Maintenance
The AP Template Maintenance (NSM) program maintains the N5H and N5D files.