Road Map: AR Adjustments Entry

Use the AR Adjustments Entry (RB) program to enter and apply AR adjustments,  transfer an invoice balance to another AR account, refund a credit balance, and print the AR Adjustment Register. See Background for more information.

Before you run this program each time

You should run these programs in this sequence:

  1. AR Invoice Register (RR) to select confirmed shipments to invoice and print the AR Invoice Register, which creates AR invoices, updates commissions, sales statistics, and the general ledger.

  2. (Optional) Invoice Print Queue (RPPM) to process the queue.

OR

Invoice Print (RP) to print or reprint an invoice for a specific shipment.

You may also have run:

  • Cash Receipts Entry (RCE) to apply cash received from customers to AR invoices, apply adjustments to existing transactions, enter miscellaneous cash, and enter customer deposits and on-account payments, and print the Cash Receipts Register.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Accounts Receivable Options) to set the Write-off limit for AR  adjustments.

  • System Options Maintenance (XM) (GL Journal Options) to set these options for updating the general ledger: Print journal after register?, Print from GJ?, Post in D=Detail or S=Summary, Post from R=Register or J=Journal, and Erase posting files after posting?

  • System Options Maintenance (XM) (Sales Commission Options) to set these options: Commission processing active?, Excl credit adj from comm amt?, Excl debit adj from comm amt?, and Excl write-offs from comm amt?

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • Batch Number Setup (XBC) to set up a batch numbering scheme for register number assignment and set the Allow override? option.

  • Numbering System Setup (XOC) to set up deposit number assignment and set the Allow override? option.

  • Posting Criteria Maintenance (XPC) to set default and specific GL organization codes and GL accounts for automatic posting to the general ledger. You set them up for these postings: BAD DEBT, CR ADJ, CURR EXCH, and DR ADJ.

  • User Maintenance (UIM) to give each user who will run this program permission to update general ledger; select Allow final reg upd?

  • GL Account Maintenance (GMM) to set up cash organization codes and accounts.

  • Adjustment Codes Maintenance (TACM) to set up adjustment/write-off codes.

  • Customer Maintenance (CM) to set up customer records.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use for the register.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device when you run the register.

After you run this program

You will most likely run these programs:

  • AR Adjustments Inquiry (RAI) to display AR adjustments.

  • AR Invoice Inquiry (RQ) to display invoice details.

  • AR Invoice Maintenance (RM) to mark an invoice disputed, enter promised payment information, and change AR terms for an open invoice.

  • AR Inquiry (RA) to display a customer's AR transactions and prepare aging schedules.

  • AR Payment Inquiry (RPI) to display customer payments and payment methods.

  • Customer Payment History Inquiry (RPHQ) to display a customer's payment performance.

  • AR Aged Trial Balance Report (RT) to print an aging schedule of AR invoices.

  • AR Transaction Inquiry (RTI) to display AR transactions.