Road Map: Invoice Transaction Inquiry

Use the Invoice Transaction Inquiry (RIQ) program to display all transactions associated with an invoice.

Before you run this program each time

You should run these programs in this sequence:

  1. AR Invoice Register (RR) to select confirmed shipments to invoice and print the AR Invoice Register, which creates AR invoices, updates commissions, sales statistics, and the general ledger.

  2. (Optional) Invoice Print Queue (RPPM) to process the queue.

OR

Invoice Print (RP) to print or reprint an invoice for a specific shipment.

You may also have run these programs:

  • Cash Receipts Entry (RCE) to apply cash received from customers to AR invoices, apply adjustments to existing transactions, enter miscellaneous cash, and enter customer deposits and on-account payments, and print the Cash Receipts Register.

  • AR Adjustments Entry (RB) to apply an AR adjustment or write-off to an invoice, enter an adjustment or write-off, transfer an invoice balance to another AR account, and print the AR Adjustment Register.

  • AR Invoice Maintenance (RM) to mark an invoice disputed, enter promised payment information, and change AR terms for an open invoice.

  • RMA Maintenance (RMA) to enter an authorization for a customer to return material and AR Invoice Register (RR) to invoice and print the AR Invoice Register.

And Conditionally

Receiver Maintenance (IRC) to receive the returned material and AR Invoice Register (RR) to invoice and print the AR Invoice Register.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Accounts Receivable Options) to set these options: Age on invoice or due date?, AR aging category 1-6, and Aging category title 1-6.

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • Customer Maintenance (CM) to set up customers.

  • Terms Code Maintenance (TER) to set up codes for cash payment discounts, discount dates, and due dates.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs:

  • AR Invoice Maintenance (RM) to mark an invoice disputed or enter promised payment information.

  • AR Payment Reversal (RVC) to reverse a payment and print the AR Payment Reversal Register.

  • Customer Deposit Inquiry (RDQ) to display customer deposits.

  • Statement Print Selection (RSS) to create customer statements that meet your criteria and queue them for output and Statement Print Queue (RSPM) to process the queue.

    OR

Statement Print (RS) to print customer statements that list open AR transactions.

  • AR Aged Trial Balance Report (RT) to print an aging schedule of AR invoices.

  • AR Transaction History (RTH) to print a listing of a customer's AR transactions in chronological order leading to the current AR balance.