Road Map: AR Invoice Maintenance

Use the AR Invoice Maintenance (RM) program to mark an invoice disputed, enter promised payment information, and change AR terms for an open invoice. See Background for more information.

Before you run this program each time

You should run these programs in this sequence:  

  1. AR Invoice Register (RR) to select confirmed shipments to invoice and print the AR Invoice Register, which creates AR invoices, updates commissions, sales statistics, and the general ledger.

  2. (Optional) Invoice Print Queue (RPPM) to process the queue.

OR

Invoice Print (RP) to print or reprint an invoice for a specific shipment.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • (Optional) User Field Maintenance (XMO) to set up user fields for this program.

  • (Optional) Audit Trail Maintenance (XAT) to activate system logging of entries and changes.

  • AR Dispute Reason Codes Maintenance (TRSM) to set up reason codes for disputed charges.

  • Terms Code Maintenance (TER) to set up codes for cash payment discounts, discount dates, and due dates.

OR

Progress Payments Terms (RTER) to set up terms for progress payments.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs:

  • Cash Receipts Entry (RCE) to apply cash received from customers to AR invoices, apply adjustments to existing transactions, enter miscellaneous cash, and enter customer deposits and on-account payments, and print the Cash Receipts Register.

  • AR Adjustments Entry (RB) to apply an AR adjustment or write-off to an invoice, enter an adjustment or write-off, transfer an invoice balance to another AR account, and print the AR Adjustment Register

  • AR Inquiry (RA) to display a customer's AR transactions and prepare aging schedules.

  • AR Transaction Inquiry (RTI) to display AR transactions.

  • Statement Print Selection (RSS) to create customer statements that meet your criteria and queue them for output and Statement Print Queue (RSPM) to process the queue.

    OR

Statement Print (RS) to print customer statements that list open AR transactions.

  • (Conditional) Audit Trails (ATR) print an audit trail report.