Background: Bill of Lading Maintenance
Use the Bill of Lading Maintenance (BLM) program to create and confirm a bill of lading. See Road Map for work flow.
This topic has these subtopics:
|
|
Confirm Shipments vs. Confirm a Bill of Lading
Bill of Lading Maintenance lists shipments for the customer or ship-to address that you enter. These shipments may or may not already have been confirmed. If they have not been confirmed, you can click Confirm and then Shipments to confirm the shipments that have not been confirmed.
However, if you are ready to confirm the bill of lading, you can click Confirm and then Bill lading. This confirms both the unconfirmed shipments and the bill of lading.
All shipments must confirm to change the status to C (confirmed). If another user has one of the orders open during a confirmation, no shipments included on the bill of lading will be confirmed; the status remains O (open).
After you confirm the bill of lading, the Confirm button changes to Reverse and allows you to reverse confirmation of the bill of lading. It does not reverse confirmation of the shipments. Should you need to do so, run the Sales Shipment Confirmation (OC) program, enter the order and shipment numbers, and click Reverse. However, you must completely exit the Bill of Lading Maintenance program before doing so.
Freight Weight
When you select shipments, the displayed weight is the total weight of the items being shipped. This comes from the Weight per UOM field in the item's record in the Branch Item Maintenance (IMB) program.
The Freight weight displayed on the first screen of the bill of lading is the total weight of all shipments included on this bill of lading.
Billing weight
If you enter a billing weight that is different from the program's calculated weight, a factor is applied to all weights.
Examples:
-
If the calculated weight is 1,000 pounds and you enter a billing weight of 1,100 pounds, all weights are multiplied by 1.1.
-
If the calculated weight is 1,000 pounds and you enter a billing weight of 900 pounds, all weights are multiplied by 0.9.
Freight Amount
You can enter freight when you confirm a shipment with the Sales Shipment Confirmation (OC) or Secured Confirmation (SOC) program. You even have the option of entering an amount for each box included in the shipment.
Freight Amount Overrides
-
If you include the shipment on a bill of lading and enter freight in the Freight amount field, the AR Invoice Register (RR) program takes the amount you enter for the bill of lading.
-
If you create a bill of lading but do not enter an amount in the Freight amount field, the AR Invoice Register uses the amounts you entered for the individual shipments.
-
If the Freight amount is zero and you entered a freight amount in the Sales Order Maintenance (OE) program, the program uses the sales order freight amount. If you entered a freight amount in the sales order and entered a bill of lading freight amount, the BOL amount overrides the sales order freight amount.
Tracking Number
You can enter a tracking number for the shipment or per box when you confirm a shipment with the Sales Shipment Confirmation (OC) or Secured Confirmation (SOC) program. If you include the shipment on a bill of lading and enter a number in the PRO number field on the bill of lading, the system uses it for tracking.
If you select the Print tracking information? program option in the Invoice Print (RP) program, the PRO number prints on the invoice. If you do not enter a PRO number, the tracking numbers for each shipment print.
Audit Trail
To activate an audit trail, select the file listed below in the Audit Trail Maintenance (XAT) program. The system records all transactions. You can then run the Audit Trails (ATR) program and select that file to print a report of these transactions.
-
O1SF: Shipment Freight Detail
-
O1SL: Shipment Lines