Background: Packing List Print

Use the Packing List Print (OPL) program to print or reprint a packing list for a specific confirmed shipment; the list includes all items ordered whether or not the items are in this shipment. See Road Map for work flow.

This topic has these subtopics:

Print or Reprint Packing Lists
Process the Print Queue
Comparison with Packing Slip Print (OPAK)
Packing Lists

Print or Reprint Packing Lists

The Packing List Print program is designed to print packing lists for individual sales orders or to reprint them.

Caution
Be sure to enter Selection options for a specific order number or range, date or date range, or click List to enter non-sequential order numbers. If you do not, you will reprint packing lists for all sales orders in the system.

The program outputs to the device that you select for the Output device run time option. The program does not check the customer or vendor document profile and output to the devices specified in it.

Process the Print Queue

If you set up the Document Output Parameters Maintenance (TDOC) program to queue new and/or changed documents, use the Packing List Print Queue (OPLPM) program to process or maintain the queue. See Overview: Document Management System.

Comparison with Packing Slip Print (OPAK)

The primary difference between Packing List Print and Packing Slip Print is a packing:

  • List includes all lines on the sales order even though some are not in this shipment.

  • Slip lists only those on the current shipment.

Packing Lists

The program prints this information for each sales shipment if data exists:

  • Branch address, phone number, and fax number or the sales branch's logo if you entered a file name in the Header image name field for this document in the Document Output Parameters Maintenance (TDOC) program.

  • Bill-to customer number, name, address, and contact details

  • Ship-to name, address, and contact details

  • Customer contact if you selected one on the sales order

  • Destination customer number and name

  • Special instructions if you entered them

  • Page number

  • Order number

  • Shipment number

  • Order date

  • Shipment date

  • Customer's PO number in barcode format if you selected PO for the Print barcode Program option

  • Order number followed by the shipment number in barcode format if you selected SHP for the Print barcode Program option

  • The order type (S/O or TRN), order number, and shipment number in barcode format if you selected DOC for the Print barcode Program option

  • Customer PO number

  • Ship-to number

  • Ship via code

  • Freight terms

  • FOB or Incoterms, if populated

  • Sales branch

The program prints this information for each sales order line if data exists:

  • Type B header notes

  • Type B line notes

  • Line number

  • Item number

  • Item description: If you selected a language other than yours in this customer's record in the Customer Maintenance (CM) program and you entered a description for the item ordered in that language in the Language Codes Maintenance (TLM) program, the description prints in the foreign language.

  • Sales unit of measure

  • Quantity ordered

  • Quantity open: Quantity ordered - Previous shipment - Current shipment

  • Quantity previously shipped

  • Quantity in current shipment

  • List of serial or lot numbers if you selected A for the Print control numbers? Program option

    OR

    The first control number and last control number in a range if you selected R for the Print control numbers? Program option

  • Item weight (in the base weight UOM for the shipping branch) if you selected the Print item weight? program option: Qty shipped x Weight per UOM from the Weight per UOM field in the item's record in Branch Item Maintenance.

  • Country of origin (from Branch Item Maintenance) if different than the country to which the goods are being shipped

  • Customer item number, description, and engineering change level if you selected the Print customer's item number? program option, referenced this customer item number on the sales order, and these fields are entered in the Customer Item Maintenance (CIX) program

  • For a configured product, component item number, description, order code, bypass code, sales unit of measure, quantity ordered, quantity open, quantity previously shipped, quantity in current shipment, control number, and component reference

  • Type P line notes

  • Type P header notes

  • Box number if there are multiple boxes for this shipment

  • Notes from Country Codes Maintenance (TCC)

  • Repair harmonization information if a returned item is linked to a repair work order that is linked to a return material authorization (RMA).
    Example:
    Repair Harmonization code xxxxxxxxxxxxxx
    Original harmonization code xxxxxxxxxxxxxx

  • Tracking number

  • Freight amount if you selected the Print freight amount? program option

  • Miscellaneous charges if you selected the Print misc charges? program option

  • Total actual weight:

    • total actual weight if you entered the weight of each box in the Sales Shipment Confirmation (OC) or Secured Confirmation (SOC) program or if a bill of lading is associated with the packing list

    • calculated total estimated shipping weight if you selected the Print item weight? program option or a space to write the total weight if you did not (estimated shipping weight calculation)

    • weight is in the Base weight UOM specified for the shipping branch (maintained in Branch Maintenance)

Note
If you entered box weight and then selected the Print item weight? program option, the total will not equal the total weight of the line items.

  • Total boxes: Calculated if you entered boxes in the Sales Shipment Confirmation (OC) or Secured Confirmation (SOC) program or space to write a number. Total boxes is not printed if the packing list is tied to a bill of lading.