Display AP Invoice Approval Status
Use the AP Invoice Approval Inquiry (APPAQ) program to display the status of vendor invoices that require approval and who needs to sign them off.
Enter the vendor number or click the Lookup icon and use the standard lookup options to select the vendor from a list.
At Invoice number, click Next (the forward arrow on the navigation bar) to see the first invoice for the vendor or enter the invoice number you want to see (or the first part of it) and click Next.
These fields are displayed:
Field Name |
Displays |
Vendor |
The vendor you entered |
Invoice |
The invoice you selected or the first one for the vendor you left Invoice number blank; if all required approvers have reviewed the invoice, a message indicates final approval or that approval was denied. |
Lvl |
The level in the approval hierarchy |
Reason for approval |
The reason approval is needed |
Status |
The approval status |
Appr 1 |
The user who must approve |
Appr 2-5 |
Additional users who must approve |
Mgr |
The manager who can override |
Remarks? |
A Y in this column indicates there are approval remarks for the ECO; the column is blank if no remarks were entered |
Choose the appropriate options:
To |
Do This |
Review your options for this program |
Click Prog opts. See Set Options for Reports and Inquiries. |
Print the list of approvals |
Click Print. See Print an Inquiry. |
Display approval status for a level |
Highlight the line and click Detail or double click the line. See step 3. Click OK to return to this program. |
Display invoice transactions |
Click Order. See Vendor Invoice Inquiry. Click OK to return to this program. |
Specify a different vendor or invoice |
Click OK. |
Return to the menu |
Click Exit. |
When you click Detail, these fields are displayed:
Field Name |
Displays |
Vendor number |
Details from the line you selected |
User |
The user who must approve |
Alt |
The alternate for this approver |
Approved 1 - 5 |
The approvers user identification |
Amount |
The approval limit amount |
Date |
The date that this order was approved |
Time |
The time this order was approved |
Reason |
The reason this PO required approval |
Manager |
The manager who can override |
Remarks |
Remarks entered for this approval |