Display Purchase Order Approval Status

Use the Purchase Order Approval Inquiry (APPVQ) program to display the status of purchase orders that require approval and who needs to sign off. See Road Map for work flow.

If you clicked Approvals from the PO Maintenance (VOE) program, skip step 1.

Enter the purchase order number or click the Lookup icon and use the standard lookup options to select the number from a list.

Header fields:

Field Name	Displays
PO no	The purchase order number you entered or selected
Vendor	The number of the vendor for this order followed by the vendor's name
Buyer	The buyer for this order
Final approval Denied by	Date and time that approval was granted User who denied approval and why

List box fields:

Field Name	Displays
Line	The line number on a purchase order
Approval required	The reason approval is needed
Status	The approval status
Apvr 1	The user who must approve
Apvr 2-5	Additional users who must approve
Mgr ovrd	The manager who may override
Remarks?	A Y in this column indicates there are approval remarks for the sales invoice; the column is blank if no approval remarks have been entered

(Optional) Click Prog opts to review your options. To change them:
1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries.
2. Click the Program tab to set this program specific option:

Field Name	Type / Max Length	Action / Description
Include history?	Optional	Select to display purchase orders that have been closed and moved to history with the PO-Receiver Archive (VEX) program or leave blank to omit them.

1. Click Save to save these options for future use.
2. Click OK to apply these options or click Cancel to exit without applying them.
(Optional) Click Order to display this purchase order. See Display a Summarized Purchase Order, Click Exit to return to this program.
(Optional) Select the line and click Detail to display the approval cycle.

The program displays these fields:

Field Name	Displays
PO number	The purchase order you entered or selected followed by the number and name of the vendor for this order
Line	The PO line number
Level	The level in the approval hierarchy
Up to five users with approval responsibility can be specified:
User	The user who must approve
Alt	The alternate for this approver
Approved 1 - 5	The approvers user identification.
Amount	The approval limit amount
Date	The date that this order was approved
Time	The time this order was approved
Reason	The reason this PO required approval
Manager	The manager who may override and their phone number
Remarks	Remarks entered for this approval

Choose the appropriate options:

To	Do This
Return to the list of approvals	Click OK.
Specify a different PO number	Click Quit. See step 1.

Choose the appropriate options when you click OK:

To	Do This
Review your options for this program	Click Prog opts. See step 2.
Print the list of approvals	Click Print. See Print an Inquiry.
Display the approval cycle for the selected line	Click Detail. See step 4.
Display the selected PO	Click Order. See step 3.
Specify a different PO number	Click OK.
Return to the menu	Click Exit.