Display a Summarized Purchase Order

Use the PO Inquiry (VOI) program to display a summarized purchase order. See Background and Road Map for more information.

Note
If you accessed this program from another program, skip step 1.

Enter the PO number that you want to display, or click the Lookup icon and use the standard lookup options to select the PO number from a list.

The program displays these fields in the header:

Field Name	Displays
PO number	The PO number you entered or selected
Rev	A number that identifies the version of this purchase order
Vendor number	The vendor number for this PO
Contact name	The name of the contact person for the vendor
Purch branch	The purchasing branch for this order
Ship-to type	The ship-to type for this PO: B: Ship to a branch in your enterprise C: Drop-ship to a customer S: Drop-ship to a customer's ship-to address V: Ship to another vendor that assembles or processes the item before you stock it
Ship-to	The branch, customer, or vendor number or ship-to number, followed by the name of the branch, customer, or vendor
Order type	The type of order; e.g.: Purchase order Vendor return for replacement Vendor return for rework No inventory returned Rejected consignment Vendor shipment
PO date	The date that the PO was entered
Vendor name	The vendor's name
Contact phone	The phone number of the contact person for this vendor
Taxable PO?	Whether any items on this purchase order are taxable
Sts	The status of the order; e.g.: Cancelled: Cancelled by user Closed: Completely received and an invoice is tied to the PO Open: Awaiting receipt Partial: Partial receipt Received: All items received or closed short Shipped: Returned to vendor
Ship via	The shipping method the vendor used for this order
Tax rate %	The tax rate for this PO
Drop ship?	Whether the order is to be shipped directly to your customer or a branch
Currency	The vendor's currency (maintained in Vendor Maintenance)

The program displays these fields for each line:

Field Name	Displays
Ln	The line number on the purchase order
S	The status of the PO line: C: Complete I: Received, but not yet inspected O: Open P: Partially received R: Received, but not yet stocked V: Voided The Display only PO lines with open qty? Program option limits the display to PO lines that have an open quantity. See step 2.
M/L	The material/labor code: M: The ordered item is material. L: The ordered item is for labor (purchased service)
Item no	The item number ordered
Description	The item description
Qty ordered	The quantity of the purchase order in the stocking unit of measure
Pur qty ord	The quantity of the purchase order in the purchasing unit of measure
Qty received	The quantity received into your branch in the stocking unit of measure
Qty rejected	The quantity rejected during inspection
Rcvd to stk	The quantity received into inventory in the stocking unit of measure; this quantity can differ from the Qty received if you are using dock-to-stock receiving or some are awaiting inspection
Qty open	The quantity remaining to be received: Pur qty ordered - Pur qty received
Wanted	The date you wanted this item to be delivered
Promised	The date the vendor promised to deliver
Unit cost	The cost of one unit of this item
GL org	The general ledger organization code for this PO line
GL acct no	The general ledger account number for this PO line
Verified?	Y: The vendor agreed to the changed date N: The vendor has not confirmed the date change Blank: No date changes
Vend LT	The vendor's lead time for the item in days
Insp?	A check mark indicates that inspection is required when the PO line is received
Non-stk?	A check mark indicates the PO line is for a non-stock item

(Optional) Click Prog opts to review your options. To change them:
1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.
2. Click the Program tab to set this program specific option:

Field Name	Type / Max Length	Action / Description
Display only PO lines with open qty?	Optional	Select to only list PO lines that are not fully received.

Click Refresh to see descriptions of selected branches/branch groups and organizations/org groups and calendar dates represented by date shortcuts if applicable
Click Save to save these options for future use.
Click OK to apply these options or click Cancel to exit without applying them.

Choose the appropriate options:

Do This

Review your options for this program

Click Prog opts. See step 2.

Print the line listing

Click Print. See Print an Inquiry.

Go to a related program

Click Jump. See Jump.

Cycle through Qty ordered, Pur qty ord, Qty received, Qty rejected, Rcvd to stk, and Qty open

Click Qty.

Display the receiver for the selected purchase order line

Click Receiver. See Display Receivers for Orders. Click OK to return to this program.

Display the demand order for the selected line

Click Demand. See Display a Summarized Sales Order or Display Components on a Manufacturing Order. Click OK to return to this program.

Display notes

Click Notes and then:

Click	To
Header	Display notes for this purchase order header
Line	Display notes for the selected purchase order line
Back	End this action

See Display Notes.

Display purchase order details

Click Header. See Display PO Details. Click OK to return to this program.

Display PO line details

Highlight the line and click Line or double click the line. See Display PO Lines. Click OK to return to this program.

Display the extended and net amount totals for this PO

Click PO total. Click OK to remove this the PO totals display.

Display surcharges for the selected line

Highlight the line and click Surcharges. See Display PO Line Surcharges. Click OK to return to this program.

Display changes made to this PO

Click Audit and then:

Click	To
Header	Display audit trail for this purchase order header
Line	Display audit trail for the selected PO line
Back	End this action

See Display an Audit Trail. Click OK to return to this program.

Note
Audit trail logging must be activated.

Display rejected item detail

Click MRB.

This button displays only if an MRB tag number exists for an item on the purchase order. See Display Rejected Items.

Specify a different purchase order

Click OK. See step 1.

Exit the program

Click Exit.