Print the Purchase Order Change Report

Use the Purchase Order Change Report (AUDPO) program to capture specific types of changes made to purchase orders. The PO Header (VP1) and PO Lines (VP1B) audit trails must be active to use this report. See Background for a list of what prints.

  1. Set your options:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Sort tab to set sort order.

    3. Click the Selection tab to select specific records.

    4. Click the Program tab to set these program specific options:

Field Name

Type / Max Length

Action / Description

Type of action

Required

Select one of the following:

  • A Add
    Select to limit the report to orders that were added

  • CA All changes
    Select to report all changes; excludes added and deleted orders

  • CL Last change
    Select to report the most recent change; excludes added and deleted orders

  • D Delete
    Select to limit the report to orders that were deleted

  • LA All of the above, all changes
    Select to report all changes as well as added and deleted orders

  • LL All of the above, last change
    Select to report the most recent change as well as added and deleted orders
Include closed PO lines? Optional

Select to include closed PO lines.

Include voided PO lines?

Optional

Select to include voided PO lines.

Exclude PO lines not received to stock?

 Optional

Select to omit PO lines that have not been stocked.

Exclude PO lines in inspection?

Optional

Select to omit PO lines that are in inspection.

Exclude PO lines for non-stock items?

 Optional

Select to omit PO lines for non-stock items.

Exclude material PO lines?

Optional

Select to omit PO lines for material.

Exclude labor PO lines?

Optional

Select to omit PO lines for outside services (i.e., labor).

    1. Click the Program2 tab to choose the fields that you want to monitor for changes. Orders that meet Selection and Program tab criteria and have changes to the fields you select will be listed.

      For example, if you wanted POs for which the total value had changed, you would choose one of the "changes only" options (i.e., CA or CL) for Type of action on the Program tab. On the Program2 tab, you would de-select (i.e., clear) all the fields except PO total.

  1. Choose the appropriate options:

To

Do This

Review the listing on the screen before printing

Click View. See Background for a list of what displays.

Print the listing

Click Print. See Background for a list of what prints.

Note
The listing prints immediately if the option Allow device override? in the Date-Output Device Maintenance (ZE) program is not selected.

If this option is selected, the program prompts Output device. Accept the default device that displays, which is specified in the Date-Output Device Maintenance program, or enter the name of a different device.

Save these options for future use

Click Save.

Redisplay current options

Click Refresh.

Exit the program

Click Exit.