Road Map: Receiving and Inspection

Use the Receiving and Inspection (IRI) program to inspect received items. If your system is set up for dock-to-stock receiving, this program is used to move received items to inventory, whether or not they require inspection. See Background for more information.

Before you run this program each time

You should run these programs:

  • Receiver Maintenance (IRC) to receive a purchase order, manufacturing order, transfer, and RMA.

  • Inspection & Dock-to-Stock Status Report (VIS) to print a report of items awaiting inspection or receipt to inventory.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Purchasing Options) to enter D for the Receiving method option and/or to set the Material review board active? option.

  • System Options Maintenance (XM) (Manufacturing Options) to set the Receiving method option for manufacturing orders.

  • System Options Maintenance (XM) (Control Numbers Option) to define the format of serial and lot control numbers by branch or for the enterprise or set the Block auto-assignment of control nos? option.

  • System Options Maintenance (XM) (Inventory Control Options) to set the Update actual and average costs?, Inventory interfaced to GL?, Manage negative inventory, Receive same as sending wh/bin loc?, Transfer Receiving Method, MRB tag label, and MRB tag device options.

  • System Options Maintenance (XM) (Return Material Options) to set the Create credit memo at time of receipt and Create RMA CM/DM when put-to-stock? options.

  • System Options Maintenance (XM) (Accounts Payable Options) to set the Update average/actual costs in AP? option.

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • Numbering System Setup (XOC) to set up MRB tag number assignment and set the Allow override? option.

  • Rejection Codes Maintenance (TMRB) to set up codes that explain the rejection reason.

  • Label Program Maintenance (TDLM) to set up an MRB tag label for rejected items.

  • Branch Item Maintenance (IMB) program to enter a branch item record and select the Inspection? field if you require this item to be inspected.

  • Vendor Price Maintenance (VMM) to enter a vendor's pricing and surcharges for an item and select the Inspection? field if you require this item to be inspected.

  • Vendor Contract Maintenance (VCM) to enter a vendor contract and select the Inspection? field if you require this item to be inspected.

  • User Fields Maintenance (XMO) to set up custom fields your company uses.

  • Audit Trail Maintenance (XAT) to activate system logging of entries and changes.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs in this sequence:

  1. Receiver Print Queue (VRPPM) to process the print queue and add, change, and delete receiver records in the print queue.

    OR

    Receiver Print (VRP) to print or reprint a receiver.

  2. (Conditional) Manufacturing Order Receipt Register (MRJ) to print a listing of manufacturing order receivers and inventory accounts in the general ledger.

AND/OR

PO Receipt Register (VRJ) to print a listing of purchase order receivers and update inventory accounts in the general ledger.

AND/OR

Transfer Receipt Register (IRJ) to print a listing of transfer receivers and update inventory accounts in the general ledger.

AND/OR

RMA Receipt Register (SRJ) to print a listing of returned material authorization receivers and update inventory accounts in the general ledger.

  1. (Conditional) Rejected Material Disposition (MRB) to select the disposition of items rejected during inspection.

You may also run these programs:

  • Receiving Reversal (IRR) to reverse a receiver.

  • Receiver Inquiry (IRCQ) to display a receiver.

  • Order-Receiver Inquiry (IORQ) to display a purchase order, manufacturing order, transfer, or RMA receiver.

  • Audit Trails (ATR) to print an audit trail report.