Inspect Items and Receive Items to Stock

Use the Receiving and Inspection (IRI, IRII, IRIS) program to inspect received items. If your system is set up for dock-to-stock receiving, you must use this program to move PO receipts to inventory, whether or not they require inspection.

The inspection and stocking functions are controlled by program restrictions based on user ID (maintained in User Maintenance):

Access to IRII enables a user to inspect receipts only
Access to IRIS enables a user to stock receipts only
Access to IRI enables a user to inspect and stock receipts

See Background and Road Map for more information.

Field Name	Displays
Receiver number	Enter the number of the receiver or click the Lookup icon and use a standard lookup option to select a receiver from a list. The status of the receiver is displayed; additional status information (i.e., the number of lines on the receiver, lines received complete, lines awaiting inspection, and lines inspected) may be displayed near the bottom of the screen.
Date created	The date this receiver number was created
Date received	The date the items were received into this branch
Receiver type	The type of receipt followed by the order number received
Drop ship?	A check mark indicates a drop shipment
Inspection?	A check mark indicates one or more lines require inspection
Vendor number	For a purchased item or service, the number of the vendor
Vendor name	The vendor's name
Item number	The ordered item if this is a manufacturing order
Receiving branch	The branch that is receiving the items Blank: Items were not shipped
Shipping branch	The branch that shipped the order
Ship via	The shipping method used for this order
Tracking number	The carrier's tracking number for this shipment
Packing slip no	The number of the packing slip for the items received
BOL number	The bill of lading associated with a transfer

Choose the appropriate options:

To	Do This
Enter or review notes for this receiver	Click Notes. See Enter Notes.
Display change history for this receiver	Click Audit. See Display an Audit Trail. Note Audit trail logging must be activated.
Inspect receiver lines (allows rejection)	Click Inspect. See Enter Inspected, Rejected and Stocked Quantities. This button is available if your user ID is set up to allow inspection.
Inspect all receiver lines with no rejections	Click Inspect all. Received items that pass inspection are either stocked or are staged to be stocked based on the receiving method selected for your system. If any of the items that passed inspection are stocked in multiple locations or have control numbers (specified in Enterprise Item Maintenance), you are prompted to enter stocking location and/or lot/serial numbers as required. See Enter Control Information. The Inspect all button is controlled in User Options Maintenance and may not be available.
Select receiver lines to move inventory	Click Stock. See Enter Inspected, Rejected and Stocked Quantities. This button is available if your user ID is set up to allow stocking.
Move all received/inspected items to inventory	Click Stock all. If any of the items received are stocked in multiple locations or have control numbers (specified in Enterprise Item Maintenance), you are prompted to enter stocking location and/or lot/serial numbers as required. See Enter Control Information. The Inspect all button is controlled in User Options Maintenance and may not be available.
View receiver detail	Click Detail. See Display a Receiver. Click OK to return to this program.
View or import documents associated with the receiver	Click Documents. Click View to view archived and imported documents. See Display Document Archive. The View button is active only if archived documents are available. Click Import to import a document. See Document Archiving and Document Import for more information.
Specify a different receiver	Click OK.
Exit the program	Click Exit.