Display a Receiver

Use the Receiver Inquiry (IRCQ) program to display a receiver. See Road Map for work flow.

Note
If you accessed this program from another program, skip steps 1 and 2.

Enter the number for the receiver you want to display or click the Lookup icon and use a standard lookup option to select the receiver number from a list.

The program displays these fields:

Field Name	Displays
Receiver number	The number of the receiver followed by its status; for example: Open: This order has not been received complete. Closed: This order has been received complete. In inspection: One or more lines of this receiver require inspection. Reversed: This receiver was reversed. History displays below the status if the receiver has been moved to history.
Receiver type	The receiver type: M: Manufacturing order P: Purchase order or vendor contract R: RMA T: Transfer V: Consignment inventory W: Workorderless item
Field label varies by receiver type	The number for the manufacturing order, purchase order, RMA, transfer, or CONSIGNMNT: Consignment item PARENT: Workorderless receipt
Receiving branch	The branch in which the receipt will be stocked
Shipping branch	Applicable to transfer receipts only; the branch from which the item was transferred
Drop ship?	Applicable to purchase receipts only; a check mark indicates that the PO was for a drop shipment
Inspection?	A check mark indicates that at least one receiver line requires inspection
Vendor number	Applicable to receipts from vendors only; indicates the vendor number from whom the goods were received
Vendor name	Applicable to receipts from vendors only; indicates name of the vendor from whom the goods were received
Ship via	The carrier that delivered the goods received
Tracking number	The carrier's tracking number associated with the delivery
Packing slip number	The vendor's packing slip reference
BOL number	The carrier's bill of lading number
Date received	The date the goods were received
Received by	The user who entered the receipt
Last GL journal	The GL journal that was last processed for the receiver
Last posted date	The date the last GL journal was processed
Date reversed	If the receiver was reversed, this is the date of the reversal
Reversed by	If the receiver was reversed, this is the user who completed the reversal
Reversing journal	If the receiver was reversed, the GL journal in which the reversal was processed

Choose the appropriate option:

To	Do This
Display notes for this receiver header or line	Click Notes. See Display Notes.
Displays changes made to this receiver	Click Audit. See Display an Audit Trail. Note This button displays only if you have activated audit trail logging in the Audit Trail Maintenance (XAT) program.
Display the lines on this receiver	Click Lines. See step 3.
View or import documents associated with the receiver	Click Documents. Click View to view archived and imported documents. See Display Document Archive. The View button is active only if archived documents are available. Click Import to import a document. See Document Archiving and Document Import for more information.
Specify a different receiver	Click OK. See step 1.
Return to the menu	Click Exit.

When you click Lines, these fields are listed for each receiver line:

Field Name	Displays
Rcvr ln	The receiver line number
Order no	The number of the order against which this line was received
Line no	The line number on the order/transfer
Shpmt no	The shipment number (if a transfer receipt)
Item number	The item received
If not a purchase order receipt:
Qty received	The quantity received in the item's stocking unit of measure
Qty inspected	The quantity inspected in the item's stocking unit of measure
Rcvd to stk	The quantity received to stock in the item's stocking unit of measure
If a purchase order receipt:
Pur qty ord	The quantity ordered in the purchasing unit of measure
Pur qty rcvd	The quantity received in the purchasing unit of measure
Pur qty insp	The quantity inspected in the purchasing unit of measure
Pur rcvd to stk	The quantity received to stock in the purchasing unit of measure
Pur UOM	The purchasing unit of measure
Reason for inspection	The reason the receiver line required inspection. Some examples: Certificate required, not received Controll numbers were not entered during the receiving process Item is flagged for inspection Item due for inspection based on the days since last inspection Item due for inspection based on receipt quantity Item due for inspection based on the number of receipts Manufacturer approval status is not approved Manufacturing order flagged for inspection Manufacturer's item number was not scanned for verification of received item Manufacturer's item number is not compliant Manufacturer's item number is not approved Purchase order line is flagged for inspection Receipt tolerance was exceeded Was flagged for inspection by the operator during the receiving process Vendor item number was not scanned for verification
Compl?	A check mark indicates the line is complete

Choose the appropriate option:

To	Do This
Display a receiver line	Highlight a line and click Select or double click the line. See step 4.
Print the list of receiver lines	Click Print.
Return to receiver header	Click OK. See step 2.

When you display a receiver line, the program displays the following fields as appropriate to the receiver type:

Field Name	Displays
Receiver number	The number of the receiver and its status
Receiver line	The line number on the receiver. If the line requires inspection, the reason for inspection is displayed below the status.
Order number	The number of the order received
Line number	The order line number
Shipment number	For a branch transfer, the number of the shipment
Item number	The number of the item received followed by its description
Description	The item's description
Vendor item no	For a PO receiver, the vendor's item number
Vendor number	For a PO receiver, the number of the vendor
Vendor name	For a PO receiver, the name of the vendor
Mfr ID	The manufacturer's identification number
Mfr part number	The manufacturer's part number for this item
Packing slip no	The packing document number
Date received	The date this item was received into this branch
Date stocked	The date this item was received into inventory
Date reversed	If reversed, the date this receiver was reversed
Reversal user	If reversed, the user who reversed the receipt
Stocking UOM	The unit of measure in which the item is stocked
Purchasing UOM	The unit of measure in which the item was ordered
Stocking UOM	The unit of measure in which the item is stocked
Pur UOM conv	The factor used to convert from purchasing to stocking unit
Material/Labor	L: Labor M: Material
Inspection?	Selected: Line requires inspection Blank: Line does not require inspection
Non-stock?	Selected: This item does not have an item number Blank: The item has a record in the Enterprise Item Maintenance (IM) program
Certificate required	Y: Yes C: Certificate number required Blank: Not required
Certificate number	The certificate number entered when the item was received
For non-PO receipts, these quantities are displayed:
Qty received	The quantity received
Qty inspected	The quantity that has been inspected
Qty rcvd to stk	The quantity received into inventory in the stocking unit of measure; this quantity can differ from the Qty received if you are using dock-to-stock receiving or if some units are awaiting inspection
Qty stocked as is	The rejected quantity that was stocked as is
Qty rejected	The quantity that did not pass inspection
Qty scrapped	The rejected quantity that was scrapped
Qty returned	The quantity returned to the vendor
Qty reworked/repaired	The quantity reworked or repaired
For PO receipts, these quantities are displayed:
Pur qty ordered	The quantity ordered in the purchasing unit of measure
Pur qty rcvd	The quantity received in the purchasing unit of measure
Pur qty insp	The quantity inspected in the purchasing unit of measure
Pur rcvd to stk	The quantity received to stock in the purchasing unit of measure
Pur qty rej	The quantity that did not pass inspection in the purchasing unit of measure
Qty open at rcpt	The quantity open in the stocking unit of measure
Qty received	The quantity received in the stocking unit of measure
Qty inspected	The quantity that has been inspected in the stocking unit of measure
Qty rcvd to stk	The quantity received into inventory in the stocking unit of measure; this quantity can differ from the Qty received if you are using dock-to-stock receiving or if some units are awaiting inspection
Qty rejected	The quantity that did not pass inspection in the stocking unit of measure

Choose the appropriate option:

To	Do This
Display notes for this receiver line	Click Notes. See Display Notes.
Displays changes made to this receiver	Click Audit. See Display an Audit Trail. Note This button displays only if you have activated audit trail logging in the Audit Trail Maintenance (XAT) program.
Display the order for this receiver line	Click Order. The information displayed depends on the order type: Purchase order See Display a Summarized Purchase Order. Manufacturing order See Display Components on a Manufacturing Order, Transfer See Display Branch Transfer Detail. RMA Display an RMA Click OK to return to this program.
Display control numbers and warehouse/bin locations	Click Detail. See Display Control Information for a Receiver. Click OK to return to this program. This button displays only if this item is serial, lot, or warehouse/bin controlled.
Display disposition of rejected material	Click MRB. See Display Rejected Material for a Receiver. Click OK to return to this program. This button displays only if this line has an MRB tag.
Return to list of receiver lines	Click OK. See step 3.