Close PO Lines

Use the PO Line Close (VCLO) program to close multiple PO lines based on criteria you specify. See Background for more information.

These fields are displayed:

Field Name

Displays

PO number

The purchase order number

Sel

A check mark indicates the line is selected

Type

A code for the type of PO; see Type Codes for more information

Vendor no

The vendor number the PO was issued to

Vendor name

The name of the vendor

PO ln

The purchase order line number

Item no

The item number ordered

Description

The item description from the PO

Buyer

The buyer in the PO

Unit cost

The per item cost

Ordered

The quantity ordered

Received

The quantity received

Rcv to stk

The quantity received into stock

Remaining

The quantity left to receive

Extended amount

The total value of the PO line: Quantity ordered x Unit cost

M/L

The type of purchase:
M: Material
L: Labor

PO date

The purchase order date

Date wntd

The date you wanted this item

Date prom

The date the vendor promised delivery

Sts

The status of the purchase order line:
O: Open
P: Partially received

Dem type

A code for the type of demand; see Type Codes for more information

Dem order no

The demand order linked to the purchase order line

Dem ln

The line on the demand order

Oper seq

The operation sequence number if it is a labor purchase

  1. Choose the appropriate options:

To

Do This

Review your options for this program

Click Prog opts. See step 2.

Select/de-select a line

Highlight a line and click Select or double click the line. A check mark indicates the line is selected. Click the line again to de-select it; the check mark is cleared.

Display the purchase order

Highlight a line and click Order. See Display a Summarized Purchase Order. Click OK to return to this program.

Display the associated demand order

Highlight a line and click Demand. See See Display a Summarized Purchase Order. Click OK to return to this program.

Select/de-select all lines or all lines for a PO

Highlight a line and click All.

Important!
When you select a single line that has a linked sales or manufacturing order or if the line was partially received, the programs gives a confirmation prompt before selecting the line. When you use the All button, messages are suppressed and links to demand are cleared (i.e., as if you had selected the line clicked Yes at the advisory message).

Click All lines to select/de-select all displayed PO lines or click This purchase order to select/de-select all lines on the highlighted purchase order. Click Cancel to exit this action with no changes.

Close selected PO lines

Click OK. The program closes the lines and returns to the menu.

Exit to the menu.

Click Exit.

  1. (Optional) Click Prog opts to review your options. To change them:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Sort tab to set sort order.

    3. Click the Selection tab to select specific records.

    4. Click the Program tab to set this program specific option:

Field Name

Type / Max Length

Action / Description

Exclude partial receipts?

Optional

Select if you only want to list PO lines that have no receipts against them

    1. Click Refresh to see descriptions of selected branches/branch groups and organizations/org groups and calendar dates represented by date shortcuts if applicable.

    2. Click Save to save these options for future use.

    3. Click OK to apply these options or click Cancel to exit without applying them.