Background: PO-Receiver Archive

Archive programs move fully-processed data from active transaction files to history files. Archiving can significantly improve day-to-day processing because the size of transaction files is reduced. You can access archived data in inquiries and reports by selecting the Include history option.

It is recommended that you run archive programs them when other users are not on the system: archiving may require access to files across many parts of PowerShift and the process is resource-intensive so best run when other activity on the system is low.

Use the PO-Receiver Archive (VEX) program to move closed purchase orders to history. All records associated with the POs are also archived, including receivers, shipments, MRB tags, etc. See Road Map for work flow.

Transactions are listed for review before they are archived. Information includes:

  • Branch number

  • Purchase order number

  • Item line number on the PO

  • Vendor number

  • Date the PO was entered

  • Item number

  • Unit cost of the item

  • Quantity ordered

  • Quantity received

  • Status of the order: C: Closed

  • Receiver number

  • Line number on the receiver

  • Status: C: Closed

  • Received date

  • Quantity received

  • Actual unit cost

  • M/L: M: Material, L: Labor

  • Order type: P: Purchase order

  • Comp?: Y: Received complete