Background: Vendor Maintenance
Use the Vendor Maintenance (VM) program to add and change vendor records. You must create a vendor record before you can create purchase orders, enter vendor invoices, and process payments. See Road Map for work flow.
This topic has these subtopics:
Purchasing/Accounts Payable
This program maintains vendor records used in purchasing and accounts payable applications. The vendor record defines how you do business with this vendor. You enter the address to which you send a purchase order and the standard remit-to address that accounts payable uses.
ERS Vendor
An Evaluated Receipt Settlement (ERS) vendor does not send an invoice. You pay that vendor based the packing list for the items you receive. If you have this arrangement with a vendor, select the ERS vendor? field.
When you enter a purchase order, the ERS invoice? field on its header is selected but you can clear it for a specific order. When you receive this vendor's items, the system generates an invoice for your accounts payable department using the quantity received at the purchase order price.
Accounting Information
When you click Acct info, the program displays the date that you added this vendor record and the last time the record changed.
The program also displays the Last PO date and Last PO amount. The PO amount is the pretax amount of the last purchase order entered for this vendor. The system updates these fields when you enter a purchase order.
The program displays the Last pmt date and Last pmt amount fields. The payment date is for the last check issued to this vendor. The payment amount is the amount of that check. The system updates these fields when you pay an invoice.
Audit Trail
To activate an audit trail, select one of the files listed below in the Audit Trail Maintenance (XAT) program. The system records all transactions. You can then run the Audit Trails (ATR) program and select that file to print a report of these transactions.
V1: Vendor Master File