Road Map: Vendor Maintenance

Use the Vendor Maintenance (VM) program to add and change vendor records. You must create a vendor record before you can create purchase orders, enter vendor invoices, and process payments. See Background for more information.

Before you run this program each time

You should run these programs: None required

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Accounts Payable Options) to enter data in the 1099 reporting ID description, 1099 withholding percentage, and GST reporting ID description options.

  • System Options Maintenance (XM) (Help and Other Path Options) to set the Base path and Vendor folder options.

  • System Options Maintenance (XM) (Enterprise Options) to enter data in the Default label for state field and Default label for postal code field options.

  • System Options Maintenance (XM) (Inventory Control Options) to set the Inventory interfaced to GL? option.

  • (Optional) System Options Maintenance (XM) (Sales Commission Options) to set the Upd commissions to A=AP, F=File, N=None option to A to pay sales rep commissions through accounts payable.

  • User Fields Maintenance (XMO) to set up custom fields your company uses.

  • Audit Trail Maintenance (XAT) to activate system logging of entries and changes.

  • Country Codes Maintenance (TCC) to define country codes and labels for state and postal codes fields.

  • State Descriptions Maintenance (TSM) to set up state codes.

  • Postal Codes Maintenance (TZM) to set up postal codes.

  • Vendor Types Maintenance (TVYM) to set up vendor types.

  • AP Payment Method Codes Maintenance (TAPM) to set up AP payment method codes.

  • Buyer / Planner Codes Maintenance (TNM) to set up buyer codes.

  • Terms Codes Maintenance (TER) to set up AP and PO terms codes.

  • Language Codes Maintenance (TLM) to set up language codes.

  • Currency Codes Maintenance (TCU) to set up currency codes.

  • Freight-On-Board Codes Maintenance (TOB) to set up FOB codes.

  • Ship Via Codes Maintenance (TSV) to set up ship via codes.

  • Graphic Image Codes Maintenance (TGC) to set up image types.

  • Freight Codes Maintenance (TFP) to set up freight payment method codes.

  • GL Account Maintenance (GMM) to set up GL organization codes and GL accounts.

  • User Maintenance (UIM) to set up users.

  • AP Template Maintenance program (NSM) to set up invoice distribution templates.

  • Planning Period Codes Maintenance (MDM) to set up planning period selections.

After you run this program

You will most likely run these programs:

  • Alternate Remit-To Maintenance to set up additional payment addresses for vendors.

  • Vendor Price Maintenance (VMM) to set up vendor-item prices.

  • Vendor Document Profile Maintenance (VDM) to define how you send purchase orders to vendors.

  • Vendor Ship-to Maintenance (VSM) to set up vendor ship-to addresses.

  • PO Maintenance (VOE) to enter purchase orders.

  • Vendor Inquiry (VQ) to display a vendor's record.

  • Vendor Service Inquiry (VSI) to display invoice information, invoice history, and AP aging information for a vendor.

  • Vendor Performance Inquiry (VVI) to display vendor cost performance, delivery performance, and product quality by vendor.

  • Vendor-AP History Inquiry (VMHQ) to display invoice totals, payments, and adjustments by period for a vendor.  

  • Audit Trails (ATR) to print an audit trail report.