Road Map: Vendor Payments

Use the Vendor Payments (NC) program to select invoices for payment, record a manual check, and print the Cash Requirements Report. See Background for more information.

Before you run this program each time

You should run these programs in this sequence:

  1. AP Invoice Entry (NE) to enter vendor invoices and print the AP Invoice Register.

  2. (Optional) Discount Status Report (NDS) to print a report of invoices that could be paid to take advantage of prompt payment discounts.

Before you run this program the first time

You should run these programs:

  • System Options Maintenance (XM) (Accounts Payable Options) to set these options: 1099 field description, GST reporting flag description, 1099 withholding percentage, AP interfaced to purchasing?, Allow payments to vendors not on file?, and Grace period for terms discounts.

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • Batch Number Setup (XBC) to set up a batch numbering scheme for automatic assignment of batch numbers and to set the Allow manual assignment? option.

  • Currency Codes Maintenance (TCU) to activate currency and set up currency codes.

  • Payment Method Batch Maintenance (TAPMB) to set up payment method batches and their cash and discount organizations and accounts.

  • AP Payment Method Codes Maintenance (TAPM) to set up payment method codes used for alternate payments.

  • GL Account Maintenance (GMM) to set up GL organization codes and accounts.

  • Organization Groups Maintenance (TOGM) to set up organization groups.

  • Vendor Maintenance (VM) to set up vendor records.

  • Alternate Remit-to Maintenance to enter bank information if you will be paying a vendor via Automated Clearing House (ACH), credit card, or other non-check method.

  • Vendor Types Maintenance (TVYM) to set up vendor types.

  • Accounting Period Maintenance (GDM) to set up period-ending dates for accounting periods and years.

  • Posting Criteria Maintenance (XPC) to set default and specific GL organization codes and GL accounts for automatic posting to the general ledger. You set them up for these postings: AP, AP ACCRUAL, CURR EXCH, and INVTY VAR.

  • State Descriptions Maintenance (TSM) to set up state codes.

  • Country Codes Maintenance (TCC) to define country codes.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device.

After you run this program

You will most likely run these programs in this sequence:

  1. (Conditional) Check Print (NCP) to print a batch of checks.

  2. AP Payment Register (NCR) to print the AP Payment Register and update the general ledger.

You may also likely run these programs:

  • (Conditional) On-Account Payments Application (NMO) to apply on-account payments to vendor invoices and print the current AP On-Account Payment Register.

  • (Conditional) AP Payment Reversal (NVC) to void a check for reconciliation purposes, reverse payments posted to the general ledger, and print the AP Payment Reversal Register.

  • (Conditional) Bank Reconciliation (NBC) to set up a cash account for a bank reconciliation, enter bank statement transactions and cleared items, enter void checks for a bank reconciliation, and print a statement of transactions and paid checks for a bank account.