Pay Vendor Invoices

Use the Vendor Payments (NC) program to select invoices for payment, record a manual check, and print the Cash Requirements Report. See Background and Road Map for more information.

The program lists payment batches:

Field Name

Displays

Batch

The batch name or number assigned when it was created

Curr

The payment currency

Cash org

The cash organization selected for this payment batch in the Payment Method Batch Maintenance (TAPMB) program

Cash acct no

The cash account selected for this payment batch in the Payment Method Batch Maintenance (TAPMB) program

Payment batch

The payment batch

Payment method

The payment method

User

The person who created this batch

Date/Time

The date and time the batch was created

Payments selected

The total of payment amount

Sts/Description

After you print or display the Cash Requirements Report, the program displays a status code and description:

Status	Description
B	Manual check processed A manual check, electronic funds transfer, or credit card payment was processed and the Cash Requirements Report printed. You can proceed directly to the AP Payment Register (NCR) program.
C	Ready for check printing The Cash Requirements Report printed.; cash requirements are zero. This batch is ready to print alternate and regular checks.
F	Checks printed; run NCR This batch of checks printed; this batch is ready to be updated with the AP Payment Register (NCR) program.
R	Check can be reprinted At least one check printed.
1	Negative check amount You must correct a negative check amount before you can continue.
2	Out-of-balance condition You must correct an out-of-balance GL distribution before you can continue.
3	Batch has no payments
4	Invalid payment date You must correct the date before you can continue.
5	Invalid GL account You must correct the account before you can continue.

Click Add. The program prompts Batch.
Enter NEW or # if you want the program to assign the next available batch number, which you can use to track these payments. Use the Batch Number Setup (XBC) program to set up a batch numbering scheme.

OR

Enter a unique identifier (12 alphanumeric characters maximum) for the batch you want to create. You can do this only if the Allow manual assignment? option is selected for this program in Batch Number Setup.
Enter data in these fields:

Field Name

Type / Max Length

Action / Description

Payment batch

Required
12 alphanumeric

Select the code for the type of payment you are processing.

You can change this field after the batch is created only if you have not selected invoices.

Fixed expense

Required
1 alphanumeric

Select how you want to handle fixed expenses:

Select	To
I	Include fixed expenses
E	Exclude fixed expenses
O	Limit payment to fixed expenses only

Choose the appropriate option:

To	Do This
Accept the data	Click OK. The batch is created and the program moves to invoice selection. If the batch payment method is check, see Select Invoices for Payment by Check; if it is an alternate payment batch, see Select Invoices for Payment by an Alternate Payment Method.
Exit without updating the record	Click Cancel. The program prompts Batch. Enter another batch or leave blank to exit.
Change a field and update the record	Click Apply.
Delete a saved record	Click Delete. See Delete.
Print the Cash Requirements Report for this batch	Click Cash req. See Print the Cash Requirements Report.
Show payments selected for this batch	Click Batch payments. See Payment Batch Details.
Process or record payments to vendors not on file	Click Spec pmt. See Process a Payment to a Vendor Not on File This button displays only if you selected the Allow payments to vendors not on file? option in the System Options Maintenance (XM) program (Accounts Payable Options).
Process on-account payments	Click On-account. See Process an On-Account Payment to a Vendor.
Select invoices for payment or record a manual check	Click Invoices. See Select Invoices for Payment by Check, Select Invoices for Payment by an Alternate Payment Method, or Record a Manual Payment to a Vendor.