Process an On-Account Payment to a Vendor

When you click On-account in the Vendor Payments (NC) program, you can process an on-account payment to a vendor, optionally issue a manual check, and print the Cash Requirements Report. See Background and Road Map for more information.

The batch, currency, cash organization and account numbers are displayed followed by on-account transactions in the batch:

Field Name	Displays
Type	The type of payment: R: regular check M: manual check A: alternate (i.e., non-check)
Vendor no	The vendor being paid
Alt remit-to	The remit-to number if this is non-check payment
Invoice no	The invoice number
Payment amount	The amount of the on-account payment

Choose the appropriate options:

To	Do This
Add on-account payment	Click Add. See step 2.
Delete an an-account payment	Highlight the line and click Delete. See Delete.
Copy an on-account payment	Highlight the line and click Copy. See Copy.
Display an on-account payment	Highlight the line and click Select or double click the line. See step 2.
Return to the payment batch	Click OK.

Enter or change data in the following fields:

Field Name	Type / Max Length	Action / Description
Payment type	Required 1 alphanumeric	Accept R to have the system issue a check, select M to issue a manual check or select A for alternate payment. Note Selections vary based on payment batch selection.
Vendor number	Required 10 alphanumeric	Enter the number of the vendor or click the Lookup icon and use the standard lookup options to select the vendor from a list. The vendor name is displayed to the right of the vendor number.
Alt remit-to	Optional 10 alphanumeric	Enter an alternate remit-to or click the Lookup icon and use the standard lookup options to select the remit-to from a list.
Invoice number	Required	Accept the default, which is ON-ACCT/[Cash org code]. Note The program adds a sequence number (01) to this on-account invoice number when you click OK. This sequence number allows you to process multiple on-account payments for the same vendor at the same time and to process specific on-account payments at any time.
Payment amount	Required 14 numeric in the format 999999999999.99	Enter the payment amount in the vendor's currency.
Check number	Conditional 15 alphanumeric	If you selected M for Payment type, enter the check number.
Payment date	Conditional 10 date	If you selected M for Payment type, select the payment date or enter a date shortcut.
Reference	Optional 30 alphanumeric	Enter a comment that describes the transaction
1099/GST amount	Conditional 14 numeric in the format 999999999999.99	For a 1099 vendor, enter the 1099 reportable amount. For a GST vendor, enter the GST amount. If neither GST nor 1099 reporting applies to this vendor, you cannot enter data in this field. Note For vendors with a tax type of T, this field may have a different label based on the 1099 field description option in the System Options Maintenance (XM) program (Accounts Payable Options). For vendors with a tax type of G, this field may have a different label based on the GST reporting flag description option in the System Options Maintenance (XM) program (Accounts Payable Options). Use the Vendor Maintenance (VM) program to assign tax types to vendors.
Tax withheld	Conditional 14 numeric in the format 999999999999.99	Enter the tax amount withheld. You can enter data in this field only for a 1099 vendor.
1099 vendor	Optional 10 alphanumeric	Enter the vendor number to which the 1099 is to be sent if it differs from the invoicing vendor. If neither GST nor 1099 reporting applies to this vendor, you cannot enter data in this field.

Choose the appropriate options:

To	Do This
Accept the data	Click OK.
Delete a saved record	Click Delete.