Background: On-Account Payments Application

Use the On-Account Payments Application (NMO) program to apply on-account transactions to invoices and print the On-Account Payment Application Register. See Road Map for work flow.

This topic has these subtopics:

On-Account Transactions
Restrictions
Preview and Final Register

On-Account Transactions

You can use the AP Invoice Entry (NE) program to apply a credit or debit memo to an invoice that has been fully processed through the AP Invoice Register. However, if you do not know the invoice number, you can enter ON-ACCT. If you enter more than one ON-ACCT transaction per vendor, the system accumulates the amounts.

You can also click the On-account button in the Vendor Payments (NC) program, enter a vendor number and payment amount. The program assigns ON-ACCT/**00n as the invoice number. You can then process the payment with the Payment Print (NCP) and AP Payment Register (NCR) programs.

Subsequently, you can apply the on-account transaction to an invoice with On-Account Payments Application (NMO). If required, you can change the discount amount or the amount to credit or debit. Select the invoice line and click Modify. The program sets the check number to NOT WRITTEN when on account payments apply to invoices.

Restrictions

You cannot apply an on-account payment to an invoice that is on hold.

You cannot apply an on-account transaction if invoice selection or check processing procedures are active in the Vendor Payments (NC), Check Print (NCP), or AP Payment Register (NCR) programs. This restriction is necessary to ensure that an on-account transaction is not simultaneously applied to a specific invoice and selected for a vendor's check.

Preview and Final Register

When you print the AP On-Account Payment Application Register, these documents print in this order:

Seq

Document

Comments

1

Preview register

Review to be sure that it is correct.

2

Preview journal

If these options are selected:

  • Print journal after register? option in the System Options Maintenance (XM) program (GL Journal Options)

  • Include print of GL journal? runtime option in this program

3

Final register

If this option is selected:

  • Allow final reg upd? for this user in the User Maintenance (UIM) program

4

Final journal

If these options are selected:

  • Allow final reg upd? for this user in the User Maintenance (UIM) program

  • Print journal after register? option in the System Options Maintenance (XM) program (GL Journal Options)

The register includes this information:

  • Vendor number

  • Vendor name

  • On-account sequence number or invoice number the payment was applied to

  • Transaction code

  • Transaction date of the payment

  • Invoice amount

  • Amount applied