Apply On-Account Payments to Invoices

When you click Appy in the On-Account Payments Application (NMO) program, these fields display at the top of the screen:

Field Name

Displays

Vendor number

The number and name of the vendor you entered or selected

Selected on-acct

The total on-account amount selected

Payments applied

The total invoice amount applied to the on-account amount

These fields display for each invoice:

Field Name

Displays

Sel

Selected: The invoice is selected
Blank: It is not selected

Invoice no

The invoice number

Tr cd

The transaction code:
BI: Billing Invoice
CP: Cash payment

Inv date

The invoice date

Due date

The invoice due date

Discount

The date by which the invoice must be paid to receive a prompt payment discount

Reference

The invoice number and transaction code or other reference entered with the transaction

Trans amount

The transaction amount

Elig discount

The discount eligible per the payment terms

Amount to apply

The amount you want to apply to this invoice

Discount taken

The discount amount taken

Balance

The balance left to pay

Status

Blank: The invoice can be paid
Hold: The invoice is on hold and cannot be modified or selected for payment
Pend: Applicable only if you use a third-party system to pay AP invoices. If you use a third-party system to pay AP invoices, Pend indicates that the invoice is selected for payment. The status is cleared when PowerShift receives information from the third-party that the invoice was paid. Items with a Pend status cannot be modified or selected.

  1. Choose the appropriate options:

To

Do This

Review your options for this program

Click Prog opts. See step 2.

Select an invoice to apply the payment to

Click the line to highlight it and click Select or double click the line. A check mark in the Sel column indicates it is selected. Click the line and click Select or double click the line again to de-select it.

Note
You do not have to apply the full on-account balance, but you cannot apply more than what is on account.

View invoice detail

Click the line to highlight it and then click Invoice. See Display Invoice Distribution. Click OK to return.

Change the amount to apply or discount amount

Click the line to highlight it and then click Modify to change the amounts. Accept the displayed amounts or enter a different payment amount.

Click OK to accept the amount and select the transaction or click Cancel.

Specify a different vendor or run the register

Click OK. Return to On-Account Payments Application.

  1. (Optional) Click Prog opts to review your options. To change them:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries.

    2. Click the Sort tab to set sort order.

    3. Click the Program tab to set this program specific option:

Field Name

Type / Max Length

Action / Description

Include zero balance invoices?

Optional

Select to display invoices that have a balance of zero or leave blank to omit them.

    1. Click Save to save these options for future use.

    2. Click Refresh to display currently selected dates and organization and branch descriptions, if applicable.

    3. Click OK to apply these options or click Cancel to exit without applying them.