Road Map: Cash Receipts Entry

Use the Cash Receipts Entry (RCE) program to enter customer payments and adjustments and to print the Cash Receipts Register. See Background for more information.

Before you run this program each time

You should run these programs in this sequence:

  1. AR Invoice Register (RR) to select confirmed shipments to invoice and print the AR Invoice Register, which creates AR invoices, updates commissions, sales statistics, and the general ledger.

  2. Invoice Print Queue (RPPM) to process the queue.

OR

Invoice Print (RP) to print or reprint an invoice for a specific shipment.

You may also have run these programs:

  • AR Invoice Maintenance (RM) to mark an invoice disputed, enter promised payment information, and change AR terms for an open invoice.

Before you run this program the first time

You should run these programs:

  • (Optional) Activate multi-currency feature during system installation or database conversion.

  • System Options Maintenance (XM) (Accounts Receivable Options) to set these options for your enterprise: Payment application method, Discount eligibility date, Discount grace period in days, Write-off limit in cash entry, Adjustment limit in cash entry, Allow credit card entry in cash entry?, Cash receipts warning message active? Set the Default org for cash receipts option for your enterprise, manufacturing branch, and login branch.

  • System Options Maintenance (XM) (GL Journal Options) to set these options for updating the general ledger: Print journal after register?, Print from GJ?, Post in D=Detail or S=Summary, Post from R=Register or J=Journal, and Erase posting files after posting?

  • System Options Maintenance (XM) (Sales Commission Options) to set these options: Commission processing active?, Payable at time of I=Invoice or P=Paymnt to P, Excl credit adj from comm amt?, Excl debit adj from comm amt?, and Excl write-offs from comm amt?

  • System Options Maintenance (XM) (Enterprise Options) to select a date display format for your enterprise, Branch Maintenance (TBM) to select a date display format for your branch, or User Maintenance (UIM) to select a date display format for an individual user.

  • Numbering System Setup (XOC) to set up deposit number assignment and set the Allow override? option.

  • User Maintenance (UIM) to give each user who will run this program permission to update general ledger; select Allow final reg upd?

  • GL Accounts Maintenance (GMM) to set up cash organization codes and accounts.

  • Posting Criteria Maintenance (XPC) to set default and specific GL organization codes and GL accounts for automatic posting to the general ledger. You set them up for these postings: AR PAY FEE, BAD DEBT, CASH, CASH DISC, CR ADJ, CURR EXCH, DEPOSIT, DR ADJ, MISC REV, and PREPAYMENT.

  • AR Payment Method Codes Maintenance (TPMM) to set up payment methods. Set up RF (refund) if you want to refund payments through the cash entry program.

  • Adjustment Codes Maintenance (TACM) to set up adjustment/write-off codes. If you process refunds through cash entry, it is suggested that you create a code called REFUNDS.  In XPC, this code can then be added under the MISC REV setup to reference the PREPAYMENT account. If you set up a REFUND distribution code, set the MISC REV category to post by distribution or adjustment code, and you can set the REFUND code to reference the PREPAYMENT account.

  • Terms Code Maintenance (TER) to set up codes for cash payment discounts, discount dates, and due dates.

  • Customer Maintenance (CM) to set up customers.

  • Credit Maintenance (CCM) to enter customer credit card information.

  • Enterprise Item Maintenance (IM) to set up inventory items for your enterprise.

  • Branch Item Maintenance (IMB) to set up inventory items for your branch.

  • Price-Contract Maintenance (PCM) to set up prices.

  • Output Device Maintenance (XDM) to set up the output devices that you plan to use for the register.

  • Date-Output Device Maintenance (ZE) to select your default output device and set whether you can override that device when you run the register.

After you run this program

You will most likely run these programs:

  • Sales Order Maintenance (OE) to apply a customer deposit to a sales order.

  • AR Invoice Maintenance (RM) to mark an invoice disputed, enter promised payment information, and change AR terms for an open invoice.

  • AR Adjustments Entry (RB) to apply an AR adjustment or write-off to an invoice, enter an adjustment or write-off, transfer an invoice balance to another AR account, and print the AR Adjustment Register.

  • AR Payment Reversal (RVC) to reverse a payment and print the AR Payment Reversal Register.

  • Statement Print Selection (RSS) to create customer statements that meet your criteria and queue them for output and Statement Print Queue (RSPM) to process the queue.

    OR

Statement Print (RS) to print customer statements that list open AR transactions.

  • AR Inquiry (RA) to display a customer's transactions and prepare aging schedules.

  • Customer Deposit Inquiry (RDQ) to display customer deposits.

  • AR Payment Inquiry (RPI) to display customer payments and payment methods.

  • Customer Payment History Inquiry (RPHQ) to display a customer's payment performance.

  • AR Aged Trial Balance Report (RT) to print an aging schedule of AR invoices.