Enter or Change an AR Deposit

Use the Cash Receipts Entry (RCE) program to enter customer payments and print the Cash Receipts Register. See Background, and Road Map for more information.

Deposits that have not been updated are listed:

Field Name

Displays

Deposit no

The deposit number

Deposit

The date the deposit was added

Deposit total

The amount of the deposit

Cash entered

The total amount of payments and adjustments entered for the deposit

  1. Choose the appropriate option:

To

Do This

Create a new deposit

Click Add. See step 2.

Review or update a deposit

Highlight the deposit and click Select or double click the line.

Delete a deposit

Highlight deposit you want to delete and click Delete. See Delete.

Copy a deposit

Highlight the deposit you want to copy and click Copy. See Copy.

Print the list of deposits

Click Print. See Print.

Review program options

Click Prog opts. See Set Cash Receipts Entry Options.

  1. Enter or change data in these fields:

Field Name

Type / Max Length

Action / Description

Deposit number

Required
12 date

Enter # or NEW if you want the program assign a deposit number, which you use to track this group of cash receipts. Use the Numbering System Setup (XOC) program to set up a deposit numbering scheme.

OR

Enter a unique identifierfor the deposit number you want to create. You can do this only if the Allow override? option is selected for Customer Deposit in Numbering System Setup.

This field cannot be changed once a deposit is created.

Deposit date

Required
10 date

Accept the login date, select a different date for the deposit, or enter a date shortcut.

Discount eligibility date in System Options Maintenance (XM) - Accounts Receivable Options determines whether eligibility for a prompt-pay discount is based the customer's check date or the deposit date.

Deposit total

Conditional
14 numeric in the format 999999999999.99

Enter a total for the deposit, which is the total amount of the checks that you are going to deposit.

Depending on your setting for the Require deposit total? Program option, this field may be required. When you click Register, the program compares the payments in the batch with your entry in this field and advises if the amounts do not match.

Cash entered

Display only

System-maintained running total of payments entered so you can verify that it matches the Deposit total (if entered) prior to running the register.

Created by

Display only

Your user ID

  1. Choose the appropriate option:

To

Do This

Change the deposit date or total

Move the cursor to the field, make changes and click Apply

Delete the selected payment

Click Delete. See Delete.

Add or change payments in this deposit

Click Payments. See Enter Customer Payments.

Print the cash receipts register and update

Click Register. See Print the Cash Receipts Register.

Return to list of deposits

Click OK.

Exit the program

Click Exit.