Print the AR Invoice Register

Use the AR Invoice Register (RR) program to select confirmed shipments to invoice and print the AR Invoice Register, which creates AR invoices, updates commissions, sales statistics, and the general ledger. See Background and Road Map for more information.

The program displays these fields:

Field Name

Displays

Batch

The batch number

Status

The status of this batch

User

The user that created the batch

Date/time

The date and time the batch was created

Br/Grp

The branch or branch group the batch was created for

Invoice date

The invoice date (also the posting date)

Note
Skip step 1 if you running the register directly after entering a new batch.

  1. Select the batch for which you want to run the register and click Select.

  2. Click Register.

  3. Set your options:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Program tab to set these program specific options:

Field Name

Type / Max Length

Action / Description

Print order totals?

Optional

Select to print accounts receivable net totals (net sales, order header discount, taxes, freight, miscellaneous charges and surcharges, and deposits or payments) or leave blank to not print them.

Print line items?

Optional

Select to print the item ordered on each line (item number, stocking unit of measure, unit cost, selling price, quantity shipped, line discount, extended cost, and net sale) or leave blank to not print them.

Print component detail?

Optional

For configured products, select to print components (unit cost, selling price, quantity shipped, branch, warehouse, and bin location) or leave blank to not print this information.

Print stocking detail?

Optional

Select to print the shipping branch, serial or lot numbers, warehouse, bin location, and quantity shipped on the register or leave blank to not print this information.

Include commission detail by order?

Optional

Select to print the sales rep name, amount subject to commission, split, and rate or leave blank to print only the sales rep number and amount.

Include surcharge detail?

Optional

Select to print the surcharge codes and amounts or leave blank to not this information.

  1. Choose the appropriate options:

To

Do This

Review the preview register on your screen

Click View. See Background for a list of what displays.

Print the preview register

Click Print. See Background for a list of what prints.

Note
The preview register prints immediately if the option Allow device override? in the Date-Output Device Maintenance (ZE) program is not selected.

If this option is selected, the program prompts Output device. Accept the default device that displays, which is specified in the Date-Output Device Maintenance program, or enter the name of a different device.

Save these options for future use

Click Save.

Exit the program

Click Exit.

If you selected the Print GL jrnl in preview mode? runtime option in this program, the preview Interface Journal displays or prints immediately after the preview register.

The program prompts Register is complete, proceed with update?

  1. Click OK if the register is correct or click Cancel if it is not.

    When you click OK, the program displays the message GL journal GJI [number] has been created.

  2. Click OK to acknowledge the journal number.

If you selected the Print journal after register? option for this journal in the System Options Maintenance (XM) program (GL Journal Options), the final register prints.

If you selected R for the Post from R=Register or J=Journal option for this journal in the System Options Maintenance (XM) program (GL Journal Options), the register updates the general ledger.

If the AR Invoice Register encounters an error message, the program displays the AR Invoice Log Inquiry.

  1. (Conditional) Click Print to print the messages. See AR Invoice Log Inquiry.

  2. Choose the appropriate options after the register prints:

To

Do This

Add another batch

Click Add.

Delete the selected batch

Click Delete. See Delete.

Display the selected batch

Click Select.

Select program options for batches

Click Prog opts. See Set AR Invoice Register Options.

Exit the program

Click Exit.