Apply a Customer Deposit

When you click Payment and then Deposit in the Sales Order Maintenance (OE), One-Step Invoice Entry (RE), or EDI/Sales Quote Maintenance (QOE) programs, you can apply a deposit to a sales order, imported order, or sales quote.

When you click Deposits in the Sales Shipment Confirmation (OC), you can apply a deposit to a shipment.

Click Add. The program displays these fields for deposits from this customer that have been recorded in the Cash Receipts Entry (RCE) program and not yet fully applied:

Field Name	Displays
Deposit no	The number assigned to this deposit
Deposit	The date the deposit was entered
Deposit amount	The amount of the deposit
Applied amount	The deposit amount previously applied to orders or shipments
Deposit Balance	The amount that has not been applied to orders or shipments

Select the deposit you want to apply to this order or shipment and click Select.

Note
If an order has an attached deposit and a shipment is released, the amount of the deposit transferred to the shipment may not exceed the shipment value.
Enter or change data in these fields:

Field Name	Type / Max Length	Action / Description
Reference	Optional 30 alphanumeric	Enter an explanation or reference your company uses for deposits.
Amount applied	Required 14 numeric in the format 999999999999.99	Accept the amount displayed or enter a different amount to be applied. The deposit applied cannot exceed the amount of the order, shipment, or quotation.

The program displays these fields:

Field Name	Displays
Last date chg	The date on which this deposit was last changed
Last user	The person who made the last change

Choose the appropriate options:

To	Do This
Change a field	Click Modify. This button is not available in the Sales Order Inquiry program.
Exit without applying this deposit	Click Cancel. This button is not available in the Sales Order Inquiry program.
Accept the data and exit	Click OK.

Note
You cannot delete a record until it has been saved; use Cancel.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Display deposits from a specific deposit	Click Restart. The program prompts Deposit number. Enter the first deposit you want to display or leave blank to begin with the first deposit.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Apply the selected deposit to this order or shipment	Click Select.
Display information about the selected deposit	Click Detail. See Display a Customer's Deposits. Click OK to return to this program.
Exit attach mode	Click Exit.

Choose the appropriate options when you click Exit:

To	Do This
Apply another deposit	Click Add.
Delete the selected deposit	Click Delete. The program prompts Do you want to delete the highlighted record? Click Delete to delete it or No to retain it. If the deposit was attached with the Sales Shipment Confirmation (OC) program, the program displays the message Return the attached deposit [number] to the sales order? Click Yes to attach this deposit to the sales order rather than the shipment or click No to attach it to neither the sales order nor the shipment.
Display the selected deposit	Click Select.
Display deposits from a specific deposit	Click Restart. The program prompts Deposit number. Enter the first deposit you want to display or leave blank to begin with the first deposit.
Print the deposit listing	Click Print. See Print.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Exit deposits	Click Exit. See Enter a Sales Order, Enter a One-Step Order, Enter a Sales Quotation, or Create and Confirm a Shipment.