Background: Sales Order Print

Use the Sales Order Print (OP) program to print or reprint a specific sales order, before you create a shipment, so that you can use the document as a picking list. See Road Map for work flow.

This topic has these subtopics:

Print or Reprint Picking Lists
Process the Print Queue
Comparison with Picking List Print (OPK)
Barcode Options
Sales Order Picking List

Print or Reprint Picking Lists

The Sales Order Print program is designed to print a picking list for an individual sales order or to reprint them.

If partial shipments are not allowed, the program ignores the option for printing of lines by a range of expected ship dates and all lines for the order print.

Caution
Be sure to enter Selection options for a specific order number or range, date or date range, ship via or range, or click List to enter non-sequential order numbers. If you do not, you will reprint picking lists for all sales orders in the system.

The program outputs one copy to the device that you select for the Output device run time option. The program does not check the customer or vendor document profile and output to the devices specified in it.

Process the Print Queue

If you set up the Document Output Parameters Maintenance (TDOC) program to queue new and/or changed documents, use the Sales Order Print Queue (OPPM) program to process or maintain the queue. See Overview: Document Management System.

Comparison with Picking List Print (OPK)

Sales Order Print is intended to be run before you create a shipment. The program prints line items immediately after you enter an order, whether or not you have obligated them. After you create a shipment, the program does not print line detail.

Sales Order Print is not intended to be used for orders that you enter with the One-Step Invoice Entry (RE) program. One-Step Invoice Entry creates and confirms a shipment. Therefore, Sales Order Print never prints line detail for these orders.

Alternatively, you can print a picking list with the Picking List Print (OPK) program. Picking List Print requires that items be obligated and a shipment be created. The picking list then includes only the items on the shipment.

What if a customer orders many items, and you create more than one shipment? Suppose that the order is for 4 items. You obligate and create a shipment for lines 2 and 3.

  • Sales Order Print lists lines 1 and 4. This is because these lines are not yet on a shipment.

  • Picking List Print lists lines 2 and 3. This is because these lines are on the shipment.

Barcode Options

If you are using hand-held scanning devices in your warehouse, you have the option to print barcodes on the printout for purchase or order number, line number, item number and the item's location. The barcode for the item location can be one scan that includes both the warehouse and bin, or a separate scan for each.

Sales Order Picking List

The picking list includes this information for each sales order if data exists:

  • Branch address, phone number, and fax number or the sales branch's logo if you entered a file name in the Header image name field for this document in the Document Output Parameters Maintenance (TDOC) program.

  • Bill-to customer number, name, address, and contact name

  • Ship-to address, contact name, and phone number

  • Customer contact for this order if one is selected

  • Destination customer number and name

  • Special instructions if entered

  • Page number

  • Order number

  • Order date

  • Date wanted

  • Department if one is selected on the order header

  • Order number in barcode if you selected ORD for the Print barcoded order/PO no? program option or customer PO number if you selected PO for the option

  • Customer PO number

  • AR terms code

  • Ship-to number

  • Ship via code

  • Ship via account number

  • Freight terms

  • FOB or Incoterms, if populated

  • Sales branch

This information prints for each line if a shipment has not been created for the line and data exists:

  • Type B header user fields

  • Type B header notes: Print regardless of whether a shipment has been created

  • Type B line user fields

  • Type B line notes

  • Line number

    Bin location if you selected the Print by bin location? program option

    Line number in barcode format if you selected the Print barcoded line no? program option

  • Item number or catalog number

    The item number in barcode format if you selected the Print barcoded item no? program option

  • Item description or catalog number description

  • Stocking unit of measure

  • Quantity to pick in the stocking unit of measure

  • Space to write quantity picked and lot or serial control number if you selected the Print input underlines for ctrl items? program option

  • Lot or serial control number if you selected A or R for the Print control numbers? program option

  • Weight

  • Warehouse for all items regardless of obligation

  • Bin location for all items regardless of obligation
    Line number if you selected the Print by bin location? program option

    Warehouse and bin location in barcode format if you selected C for the Print barcoded wh/bin loc?. If you selected S, two barcodes print on separate lines; one for warehouse and one for bin location.

  • Expected ship date if you selected E for the Print E=Expected, P=Promised, or W=Wanted program option

    Promised date if you selected P for the Print E=Expected, P=Promised, or W=Wanted program option

    Date wanted if you selected W for the Print E=Expected, P=Promised, or W=Wanted program option

  • Customer item number, description, and engineering change level if you selected the Print customer's item number? program option, referenced this customer item number on the sales order, and these fields are entered in the Customer Item Maintenance (CIX) program

  • For a configured product, the list of components with the same information as for a standard line item. Component link control (i.e., what caused the component selection if relevant) is also printed if appropriate.

  • Type P line user fields

  • Type P line notes

  • Supply branch, type, order number, and line number if you selected the Print supply info? program option and supply exists

This information prints regardless of whether a shipment has been created:

  • Type P header user fields

  • Type P header notes

  • Total estimated shipping weight if calculated

  • Space to write total pieces

  • Space to write the name of the person who picked this order

  • Space to write the name of the person who verified picking