Change Output Information

When you run a print queue program, you can process selected documents in the queue and change output information for a selected document. See Overview: Document Management System for more information.

Highlight the document in the print queue that you want to change and click Select.

The program displays these fields:

Field Name	Displays
Output device type	The output device for the selected document: E: EDI F: File L: Email P: Printer S: Spooler X: Fax device
Sort field	How the documents are sorted: Order number if you selected O for Sort file copies by order or recipient? Recipient if you selected R for Sort file copies by order or recipient? Blank if you selected Sort copies by footer? The field may also display a fax number; the system groups faxes so the fax number is dialed once and sent with one cover page.
Order type	The order type for this document: BOL: Bill of lading EDI: Imported sales order INV: Invoice LWM: Location warehouse movement MFG: Manufacturing order MWO: Workorderless P/O: Purchase order PRJ: Project QUO: Sales quote REC: Receiver RFQ: Request for quote RMA: Return material authorization RTS: Return/shipment to vendor SCH: Supply chain S/O: Sales order STM: Customer AR statement TRN: Transfer
Order number	The number of the order for this document
Shipment number	The shipment number for this order
Recipient type	The recipient for this document; the document management system obtains the email address or fax number from the customer, sales rep, or branch record
Copy	The number of this copy

Enter or change the data in these fields:

Field Name	Type / Max Length	Action / Description
Fax number/E-mail addrress	Optional 40 alphanumeric	Enter the fax or email address of the recipient.
Sender name	Optional 40 alphanumeric	Accept the displayed name of the user who ran the program that created this document or enter a different sender.
Sender e-mail address	Optional 45 alphanumeric	Accept the displayed email address of this sender or enter a different address. If your company's email domain is entered in the Default system email domain option in the System Options Maintenance (XM) (Enterprise Options), you can enter the portion of the address before @.
Device name	Required 8 alphanumeric	Accept the displayed output device for this document or enter a different device. The device you enter must be of the type displayed in the Output device type field.
Address 1	Optional 40 alphanumeric	Accept the displayed first line of the address, typically the street number and name, or enter another address.
Address 2	Optional 40 alphanumeric	Accept the displayed second line of the address, often suite number or mail drop, or enter another address.
City	Optional 25 alphanumeric	Accept the displayed city name or enter another.
State	Optional 4 alphanumeric	Accept the displayed state or province or enter another.
Postal code	Optional 15 alphanumeric	Accept the displayed zip or postal code or enter another.
Country	Optional 4 alphanumeric	Accept the displayed country name or enter another.
Label program	Optional 8 alphanumeric	For future use. Accept the name of the label program or enter another.
Cc email address	Optional 128 alphanumeric	The email addresses that are to be copied
Cc email address 2	Optional 128 alphanumeric	The email addresses that are to be copied

Choose the appropriate options:

To	Do This
Change a field	Click Modify.
Delete this document copy from the print queue	Click Delete. See Delete.
Exit without changing this document copy	Click Cancel.
Output this document copy	Click Process.
Accept the data	Click OK.
Exit and return to the menu	Click Quit.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Set selection options so that you can output, reprint, or remove selected documents.	Click Prog opts.
Display the selected document	Click Select.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Display documents from a specific document	Click Restart.
Add documents to the queue	Click Add.
Delete the selected document	Click Delete. The program prompts Do you want to delete the highlighted record? Click Delete to remove the document or click No to retain it.
Set program options that can affect what prints and the appearance of this document	Click Form options.
Process all documents in the queue	Click Process queue. The program prompts Clear printed documents from the queue? Click Yes to remove processed documents from the queue or No to retain them.
Remove the documents that meet the selection criteria you set when you clicked Options	Click Remove. The program prompts Do you want to remove all displayed records from the queue? Click Delete to remove the document or click No to retain it.
Remove processed documents that you sent to the queue	Click Clear queue. The program prompts Delete records that have been processed? Click Yes to remove processed documents or No to retain them. Note The program only clears documents that you sent to the print queue. Documents sent to the queue by another user remain in the queue.
Process the documents that meet the selection criteria you set when you clicked Options	Click Selected queue. See Process Selected Documents in the Queue.
Reprint the documents that meet the selection criteria you set when you clicked Options	Click Reprint.
Exit the program	Click Exit.

Copyright © Qantel Technologies, Inc. 2025