Display Sales Shipment Approval Status

Use the Sales Shipment Approval Inquiry (APPHQ) program to display the status of sales shipments that require approval and who needs to sign off. See Road Map for work flow.

If you clicked Approvals from the Sales Shipment Confirmation (OC) program, skip step 1.

Enter the sales order number or click the Lookup icon and use the standard lookup options to select the number from a list. You can also enter a shipment number, if desired.

Header fields:

Field Name	Displays
Order	The sales shipment number you entered or selected
Customer	The customer's name
Final approval Denied by	Date and time that approval was granted User who denied approval and why

List box fields:

Field Name	Displays
Ln	The shipment line number
Lvl	The level in the approval hierarchy
Approval required	The reason approval is needed
Status	The approval status
Appr 1	The user who must approve
Appr 2-5	Additional users who must approve
Mgr	The manager who can override
Remarks?	A Y in this column indicates there are approval remarks for the shipment; the column is blank if no approval remarks have been entered

(Optional) Click Prog opts to review your options. To change them:
1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries.
2. Click the Program tab to set this program specific option:

Field Name	Type / Max Length	Action / Description
Include history?	Optional	Select to display sales shipments that have been closed and moved to history with the Sales Order Archive (OEX) program or leave blank to omit them.

1. Click Save to save these options for future use.
2. Click OK to apply these options or click Cancel to exit without applying them.

(Optional) Click Order to display this sales order line. See Display a Summarized Sales Order. Click Exit to return to this program.
(Optional) Click Shipment to display shipment detail. See Display a Sales Shipment. Click Exit to return to this program.
(Optional) Select the line and click Detail to display the approval cycle. The program displays these fields:

Field Name	Displays
Order no	The order number you entered or selected followed by the customer's name
Shipment	Shipment line number
Line	The line number on the sales order
Level	The level in the approval hierarchy
User	The user who must approve
Alt	The alternate for this approver
Approved 1 - 5	The approvers' user identification.
Amount	The approval limit amount
Date	The date that this order was approved
Time	The time this order was approved
Reason	The reason this order required approval
Manager	The manager who may override
Remarks	Remarks entered for this approval

Choose the appropriate options:

To	Do This
Exit to the previous screen	Click OK.
Return to the menu	Click Quit.

Choose the appropriate options when you click OK:

To	Do This
Review your options for this program	Click Prog opts. See step 2.
Print the line listing	Click Print. See Print an Inquiry.
Display the approval cycle for the selected line	Click Detail. See step 3.
Display the order for the selected line	Click Order. See step 5.
Display shipment detail for the selected line	Click Shipment. See step 4.
Specify a different PO number	Click OK.
Return to the menu	Click Exit.