Add an Email Device

The following fields are prompted when you opt to add or change a L Email device in Output Device Maintenance (XDM):

Field Name

Type / Max Length

Action / Description

Device name

Display

The device name you specified

Device type

Display

L Email

Actual device name

Required
8 alphanumeric

Accept the entered device name (e.g., EM1) or change the name.

The system checks the status of this device to verify that it is a real device.

Device description

Optional
40 alphanumeric

Enter a description for this device. This description displays to the right of device name when you select an output device in a print program.

Orientation

Optional
1 alphanumeric

Select P to use portrait or L to use landscape page orientation for a PDF attachment to email.

Lines per page

Optional
2 numeric

Enter the maximum number of lines to be printed per page on the PDF attachment.

Lines per inch

Optional
2 numeric

Select 06 to print the PDF attachment 6 lines per inch vertically (66 lines per page) or 08 to print 8 lines per inch (88 lines per page).

Characters per inch

Optional
2 numeric

Select the number of characters (8, 10, 12, or 17) you want to print per inch horizontally.

The number of characters per inch determines the font size. Select 17 for compressed print.

Overlay image file

Optional
15 alphanumeric

Enter the name of an overlay file that contains a form or watermark that your data will overlay (print on top of). The file should be in TIF format or alternatively in JPG format.

The file must be located in the folder you specified in the Image path option in System Options Maintenance (XM) program (Help and Other Path Options).

The Overlay name field for a document overrides this field.

Optional
128 alphanumeric

Enter the recipient's email address or leave blank to be prompted to enter an email address and message every time you send an email.

You can specify multiple email addresses separated by commas. You can also enter a distribution list established on your email server to handle multiple recipients.

CC email

Optional
128 alphanumeric

Enter the email address of the person that is to receive a copy of emailed documents.

You can specify multiple email addresses separated by commas. You can also enter a distribution list established on your email server to handle multiple recipients.

Blind cc email

Optional
128 alphanumeric

Enter the email address of the person that is to receive a blind copy of emailed documents.

Email attachment format

Conditional

Select the desired email format.

Select	For
1	PDF attachment
2	CSV file attachment
3	Text file attachment
4	Text in body of email
5	HTML file attachment
6	HTML in body of email
8	Custom form processing (i.e., this is a FOP email device)

See About File Output for information about how data is formatted when output to email.

Alt attachment device

Conditional

If you selected one of the file attachment options, enter:

PDF for a PDF file attachment (requires a PDF device in the QICWARE system configuration)
CSV for a delimited file attachment
HTML for the output to be an HTML table in the email body
Leave blank for TXT file attachments

If you selected 8 Custom form processing (i.e., this is a custom form email device), enter the custom form device name (e.g., FOPDEV).

Important

Optional

Sets the importance or priority of email sent. Leave blank for normal importance or select L Low or H High.

Single document?

Optional

When printing to the queue, select to have one document attachment per email or leave blank to have all document attachments on one email.

Request a read receipt?

Optional

Select if you want an email confirmation that the email was opened by the recipient or leave blank if you do not.

Note
Not all email clients honor read receipt requests.

Request a delivery receipt?

Optional

Select if you want an email confirmation that the email was delivered to the recipient or leave blank if you do not.

Note
Not all email systems honor delivery receipt requests.

Choose the appropriate options:

To	Do This
Change a field	Move the cursor to the field and make changes. Click Apply.to accept the changes or click Cancel to reject the changes.
Enter notes for this device	Enter Notes. See Enter Notes.
Display change history for the device	Click Audit. See Display an Audit Trail. This button is available only if audit trail logging is activated for the Output Device Parameters (DEVICE) file.
Test the device	Click Auto Test. This function is not available for email devices.
Accept the data and return to the list of devices	Click OK.
Exit the program	Click Exit.