Background: Payment Method Batch Maintenance

Use Payment Method Batch Maintenance (TAPMB) to maintain payment method batches that are used in the Vendor Invoice Payments (NC) program. This program also sets up the formats for printing checks on blank check stock. See Road Map for work flow.

This topic has these subtopics:

How Payment Method Batches are Used
Example
Audit Trail

How Payment Method Batches are Used

When the clerk selects a payment batch in the Payment batch field in the Vendor Invoice Payments (NC) program, that program displays the organization codes and account numbers for the cash and discount accounts you set up in this program.

If you select a credit card, electronic funds transfer or ACH (Automated Clearing House) payment method in the AP Invoice Entry (NE) program and print the AP Invoice Register, the program automatically creates a batch for that payment method in the Vendor Invoice Payments (NC) program. A system-created batch has a status of B, which means that you are ready to run the AP Payment Register (NCR) program.

Example

Suppose that your payment method is a credit card. Suppose also that you use the AP accrual account to post the credit card payment to a vendor. Suppose further that in Payment Method Batch Maintenance you selected *0 in Cash/Liab org code field, 102 in the Cash/Liab acct no field, and 106 in the Disc account no field.

  1. Enter an invoice in the AP Invoice Entry (NE) program and select a credit card in the Payment method field.

 

Credit AP account

212

 

Debit AP accrual

222

These accounts are examples. The system uses the default accounts or accounts you select for posting criteria in Posting Criteria Maintenance (XPC) program (AP and AP accrual postings for the AP Invoice Register program).

  1. Because the payment method is credit card, a cash requirement is created. Run the Cash Requirements Report from the Vendor Invoice Payments (NC) program.

    The credit card batch status is B, which means that you are ready to print the AP Payment Register.

  2. The AP Payment Register (NCR) program generates these transactions:

 

Cash account

102

 

Discounts taken

106

 

Credit AP account

210

 

Debit AP account

212

These accounts are examples. The system uses the default accounts or accounts you set up for posting criteria in Posting Criteria Maintenance (XPC) program (AP posting for the AP Payment Register program).

  1. Enter the invoice from the credit card company in AP Invoice Entry to create these transactions:

 

Credit AP account

212

 

Debit AP accrual account

222

This transaction clears the AP accrual account.

Audit Trail

To activate an audit trail, select one of the files listed below in the Audit Trail Maintenance (XAT) program. The system records all transactions. You can then run the Audit Trails (ATR) program and select that file to print a report of these transactions.

  • N4B: Payment Method Batch