Enter a Distribution

The specified batch, vendor, invoice number, transaction code and running totals of entered debits and credits are displayed followed by these fields for each previously entered distribution line:

Field Name

Displays

Seq

The sequence number assigned to the distribution line

GL org

The GL organization code

GL acct no

The GL account number

Description

The account description

Invoice amount

The invoiced amount

DR/CR

C: Credit
D: Debit

DS PO no

The drop ship PO number

DS PO ln

The drop ship PO line number

Variance

The variance between amount invoiced and the PO price

  1. Choose the appropriate options:

To

Do This

Add a sequence

Click Add. See step 2.

Delete the selected sequence

Highlight a line and click Delete. See Delete.

Display the selected sequence

Highlight a line and click Select or double click the line. See step 2.

Display receivers for this vendor

Click Lookup. See Select Receivers.

Exit this invoice

Click Exit. See Enter an Invoice.

If the program displays the message Debits do not equal credits, see Debits Do Not Equal Credits.

  1. The specified batch, vendor, invoice number, transaction code and running totals of entered debits and credits are displayed.

    Enter or change data in these fields:

Field Name

Type / Max Length

Action / Description

Distribution amt

Required
14 numeric in the format 999999999999.99

Leave blank to have the program calculate the amount based on your entry in the Qty paid field or enter the invoice amount for this PO line in the vendor's currency.

If you enter an amount that exceeds (plus or minus) the percent for the AP/Purchasing variance % option in the System Options Maintenance (XM) program (Accounts Payable Options), when you click OK the program displays the message Variance tolerance exceeded. Click Modify to change the distribution amount, click Cancel to exit, or click Skip to deal with this later. If you click Skip, the register will not include this transaction.

GL org code

Required
2 alphanumeric

Accept the displayed organization code or select a different code.

The default is from the GL org code field for this vendor in the Vendor Maintenance (VM) program.

GL account no

Required
10 alphanumeric

Accept the displayed account, enter another account number, or click the Lookup icon and use the standard lookup options to select the account from a list.

The default is from the GL account no field for the vendor in the Vendor Maintenance (VM) program.

Description

Optional
25 alphanumeric

Enter a description for this transaction sequence or leave blank to use the description for the GL account. This description displays or prints for this transaction in the AP Distribution Report (NRA), Vendor Invoice Inquiry (NDI), and other programs.

Receiver no

Optional
12 alphanumeric

Enter number of the receiver for this purchase.

Receiver ln

Optional
3 alphanumeric

Enter the line on the receiver for this item.

Drop ship PO no

Conditional
12 alphanumeric

Enter purchase order number for the item that this vendor drop shipped to your customer or click the Lookup icon and use the standard lookup options to select the PO number from a list.

For more information, see Overview: Drop Shipments.

Drop ship PO ln

Conditional
3 alphanumeric

Enter the line on the purchase order.

Packing slip no

Optional
12 alphanumeric

Enter the number on the vendor's packing slip.

Qty paid

Optional
11 numeric

Enter the quantity that you are paying or leave 0 to have the system supply the quantity ordered on this line.

Landed cost rcvr

Conditional
12 alphanumeric

If this the goods received were subject to landed costs, enter the landed cost receiver number.

Landed cost line

Conditional
3 alphanumeric

If this the goods received were subject to landed costs, enter the landed cost receiver line number.

  1. Choose the appropriate options:

To

Do This

Add another distribution line

If you added a distribution line, click OK to enter another line. See step 2.

If you reviewed or changed a distribution line, click OK to return to the list of distribution lines. See step 1.

Delete the displayed sequence

Click Delete. See Delete.

Change the sequence number field

Click Surcharges. See Add or Change Surcharges.

This button displays only for a receiver line and sequences after the first.

Enter or change surcharges for this item

Click Change no.

Exit this invoice

Click Exit. See Enter an Invoice.

If the program displays the message Debits do not equal credits, see Debits Do Not Equal Credits.