Print the AP Invoice Register

Use the AP Invoice Entry (NE) program to enter a batch of invoices (vendor vouchers) and print the AP Invoice Register for them and for system created fixed expense, sales commission, consignment inventory, return to vendor, and ERS vendor batches. See Background and Road Map for more information.

Note
Skip step 1 if you have already entered or selected a batch.

  1. Select the batch for which you want to run the register and click Select.

Select

For

CONSIGNMT

Consignment inventory

FXP

Fixed expenses

MRBCREDIT

Credit memos for purchased items that were rejected during inspection and cannot be used either by you or the vendor

PROFORMA

Evaluated Receipt Settlement (ERS) vendor

RETPURCH

Returns to vendors

SLSCOMMnn

Sales commissions
If there are more than 999 transactions for a sales representative, the system creates another invoice.

  1. Click Register.

  2. Set your options:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Sort tab to set sort order.

    3. Click the Program tab to set this program-specific option:

Field Name

Type / Max Length

Action / Description

Enter batch to process

Optional
12 alphanumeric

Accept the displayed batch, enter a different batch to process, or enter ALL to process all batches.

  1. Choose the appropriate options:

To

Do This

Review the preview register on your screen

Click View. See Background for a list of what prints.

Print the preview register

Click Print. See Background for a list of what prints.

Note
The preview register prints immediately if the option Allow device override? in the Date-Output Device Maintenance (ZE) program is not selected.

If this option is selected, the program prompts Output device. Accept the default device that displays, which is specified in the Date-Output Device Maintenance program, or enter the name of a different device.

Save these options for future use

Click Save.

Exit the program

Click Exit.

If you selected the Print GL jrnl in preview mode? run time option in this program, the preview Interface Journal displays or prints immediately after the preview register.

Note
If the program displays the message Final register/update not allowed, the Allow final reg upd? field is not selected in your record in the User Maintenance (UIM) program. Click Close.

The program prompts Register is complete, proceed to update.

  1. Enter OK if the register is correct or click Cancel if it is not.

    When you click OK, the program displays the message GL journal GJN [number] has been created.

    Note
    If the Inventory interfaced to GL? option is not selected in the System Options Maintenance (XM) program (Inventory Control Options), the program does not post any variance. Instead, the receiver amount is adjusted to the actual amount.

  2. Click OK to acknowledge the journal number.

If you selected the Print journal after register? option for this journal in the System Options Maintenance (XM) program (GL Journal Options), the final register prints.

If you selected R for the Post from R=Register or J=Journal option for this journal in the System Options Maintenance (XM) program (GL Journal Options), the register updates the general ledger.

Note
When you run the final register for a batch that includes an invoice for a drop shipment, the program displays the message Shipment [number] has been created for S/O [number] when it creates the shipment for the original order. Press Enter.

  1. Select another batch or choose the appropriate options:

To

Do This

Add another batch

Click Add.

Delete the selected batch

Click Delete. See Delete.

Display the selected batch

Click Select.

Review your options for this program

Click Prog opts. See Set AP Invoice Entry Options.

Exit the program

Click Exit.