Enter a Batch of Invoices

Use the AP Invoice Entry (NE) program to enter a batch of invoices (vendor vouchers) and print the AP Invoice Register for them and for system created fixed expense, sales commission, consignment inventory, return to vendor, and ERS vendor batches. See Background and Road Map for more information.

The program displays a list box of AP batches that are currently in process:

Field Name	Displays
Batch	The batch number
Status	The status of the batch
User	The user that created the batch
Date/Time	The date and time the batch was created
Invoices entered	The total dollar amount of invoices in the batch

Choose the from the following options:

To	Do This
Create a new batch	Click Add.
Delete a batch	Highlight the batch and click Delete. See Delete.
Review or change transactions in a batch	Highlight the batch and click Select or double click the line. Look ahead to step 3.
Review your options for this program	Click Prog opts. See Set AP Invoice Entry Options.
Exit the program	Click Exit.

Enter or change data in the following fields:

Field Name	Type / Max Length	Action / Description
Batch number	Required 12 alphanumeric	Enter NEW or # if you want the program to assign a batch number, which you can use to track the invoices you select. Use the Batch Number Setup (XBC) program to set up a batch numbering scheme. OR Enter a unique identifier (12 alphanumeric characters maximum) for the batch you want to create. You can do this only if the Allow manual assignment? option in Batch Number Setup is selected. This field cannot be changed once a batch is created.
Batch date	Required Date	Accept the displayed date or enter a different one.
Invoices entered	Display only	The total dollar amount of the invoices in this batch
Created by	Display only	The user that created the batch
Date entered	Display only	The date the batch was created
Time entered	Display only	The time the batch was created

Choose from the following options:

To	Do This
Delete a batch	Highlight the batch and click Delete. See Delete.
Review or change invoices in the batch	Click Invoice. See Enter an Invoice.
Process the batch	Click Register. See Print the AP Invoice Register.
Return to the list of batches	Click OK. If this is a new batch, clicking OK has the same function as clicking Invoice. See Enter an Invoice.